Travel is an important aspect for the growth and betterment of the school's faculty, staff, and students. New Paltz encourages the use of travel to learn, teach, and network on behalf of the university. Various payment options are offered for the sake of the traveler's convenience, but within the best interest of the State. Once approved, travelers will be reimbursed by the university for the most economical expenses, considering that they are actual, appropriate, and necessary.
As of June 25, 2021, New York State Travel Advisory regarding COVID-19 is no longer in effect. All Travelers should continue to follow all CDC travel requirements either domestic or international by regularly visiting the Travel Advisory website.
Beginning May 7, 2025, U.S. travelers flying within The United States will need to show Transportation Security Administration agents either a security-enhanced driver's license that is Real-ID compliant or another T.S.A. approved form of identification like a passport.
The purpose of this Travel Policy is to define travel status, to help clarify rules and regulations and how to apply for reimbursement while traveling on official state business. These rules are established in the best interest of the state and SUNY New Paltz and not the convenience of the employee. Only actual, necessary and reasonable business expenses will be reimbursed. Failure to get any pre-approval of travel prior to traveling or adhering to the travel policy will delay the process and may jeopardize the reimbursement of the requested travel expenses.
When Travel is necessary for state business, it should include proper use of state funds, have minimal out-of-pocket expense, and be within travel guidelines that have been established by the NYS Office of State Comptroller (OSC) and SUNY New Paltz policy.
Travel instructions (prior to trip and upon return from trip) are available for completing the appropriate forms required for travel on official state business with detailed information and examples.
If there is a need to obtain additional information or clarification of any travel regulations, please contact the Travel Office.
International travel is permissible on a case-by-case basis with the pre-approval of the account manager and the Vice President. There are no exceptions for "after the fact" travel.
The traveler is responsible for becoming familiar with current international travel rules/regulations. travel.state.gov is a good resource.
All travel documentation should continue to be scanned and emailed to firstname.lastname@example.org. Please do not revert to filling out paper forms and mailing them to the office.