Travel

Travel

Update on work-related travel

Updated on July 20, 2020

Work-related travel after June 30, 2020, will be very limited and will require pre-approval by your Dean and Provost, or Vice President. All pre-approved travel requisitions must be submitted to the travel office prior to your travel taking place. If your travel is not pre-approved, it will not be reimbursed.

International and interstate travel is banned until further notice.

Only conference attendance through video sessions will be available.

If there is a registration fee, only presenters will be funded and will need approval by the Provost’s Office.

Limited exceptions may be made for the below and require pre-approval from your Dean or Vice President:

  • Trainings to maintain credentialing
  • Health and safety training
  • Travel fully subsidized by an outside grant/agency

All Travel and NET cards have been deactivated for the time being to discourage fraudulent activity. Please follow up with any outstanding charges you might have placed prior to the cancellation of travel in March. If there is a charge you don’t recognize, please be sure to dispute it with Citibank as soon as possible.

Please contact the Travel Office at travel@newpaltz.edu if you have any questions.  Thank you!

 

Policy and Procedure

The purpose of this Travel Policy is to define travel status, to help clarify rules and regulations and how to apply for reimbursement while traveling on official state business. These rules are established in the best interest of the state and SUNY New Paltz and not the convenience of the employee.   Only actual, necessary and reasonable business expenses will be reimbursed.  Failure to get any pre-approval of travel prior to traveling or adhere to the travel policy could delay the process and may jeopardize the reimbursement of the requested travel expenses.

If there is need to obtain additional information or clarification of any travel regulations please contact the Travel Coordinator in the Purchasing Office.

Travel instructions (prior to trip and upon return from trip) are available for completing the appropriate forms required for travel on official state business with detailed information and examples.

When travel is necessary for state business it should include proper use of state funds, have minimal out-of- pocket expense, and be within travel guidelines that have been established by the NYS Office of State Comptroller (OSC) and SUNY New Paltz policy.