SUNY New Paltz Vacancy
External Posting (Classified Service)
Applications are invited for consideration for appointment to the following position:
Department: President's Office
Budget Title: Administrative Assistant 2
Local Title: Administrative Assistant 2
Posting Date: May 16, 2025
Classification: Non-Competative SG-15 $59,787
Duties: Provides complex administrative support to the Vice President for Communication/Chief of Staff (M/C) in the Office of the President and Office of Communication & Marketing (OCM) staff. Handles day-to-day administrative tasks of VP for Communication/Chief of Staff, the Deputy Chief of Staff/Director of Community & Government Relations/Records Access Officer, and the Office of Communication & Marketing. Including:
• Manages Calendars
• Prepares Correspondence and Communication
• Maintains Digital Filing System
• Tracks Budgets and Processes Payments
• Arrange Travel
• Support Events Planning and Projects
• Supports Record Response Needs
• Office Administration
Serve as backup to Executive Assistant to the President
Qualifications: Preferred: Bachelor’s Degree
•Position requires a high level of organizational skills and proficiency with office software; essentially acting as the primary administrative point of contact for the department with a focus on detailed work and independent decision-making within established guidelines.
• Requires a high degree of confidentiality to handle personnel, legal, C-Suite and institutional information and decision-making before it becomes public.
•Excellent organizational and time management skills
•Strong written and verbal communication skills
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), basic email marketing software, Adobe Acrobat digital documents, forms and e-signature mechanisms.
• Proficiency in Zoom, Teams, Webex, Google or other online meeting platforms.
•Attention to detail and accuracy.
•Ability to prioritize tasks and meet deadlines
•Independent work ethic with the ability to take initiative
•Strong interpersonal skills for interacting with diverse stakeholders
•Ability to pivot direction and problem solve unexpectedly.
•Desired: 5-8 years of C-suite administrative support experience
Contact Information: Application Procedure: Those interested in applying for this position should submit a current resume and cover letter stating how they qualify for the position: State University of New York at New Paltz-Attn: Human Resources-1 Hawk Drive New Paltz, NY 12561
Fax: (845) 257-3956 or send by e-mail: ClassifiedEmployment@newpaltz.edu
Please include Search #C25-21 with all application materials.
Human Resources will canvass the appropriate Civil Service List.
NOTE: Employees on Redeployment Lists, Agency Reduction Transfer Lists, Preferred Lists, Reemployment Rosters and Placement Rosters must first be canvassed.
Deadline: June 2, 2025
Other important information about this vacancy: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender, gender identity or protected veteran status. We especially encourage applications from individuals who can bring diverse cultural and ethnic perspectives and experiences to the campus. The State University of New York at New Paltz is an AA/EOE/ADA employer. If you need disability-related accommodation, please call Human Resources at 845-257-3629.
Web Site: https://www.newpaltz.edu/hr/jobs.html
