Office of Human Resources, Diversity & Inclusion
Job Details

SUNY New Paltz Vacancy
External Posting (Classified Service)

Applications are invited for consideration for appointment to the following position:

Department: Dean - Liberal Arts & Sciences

Budget Title: Administrative Assistant 1; Search #C21-20

Local Title: Administrative Assistant 1; Monday through Friday 8:30am - 5:00pm (core hours)

Posting Date: August 17, 2021

Classification: SG-11; $41,953

Duties: Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. These positions are found in virtually all State agencies.

Answers telephone and gives information to callers, takes messages, and
transfers calls to appropriate individuals.
Greets visitors or callers and handles their inquiries; or directs them to the
appropriate persons.
Opens, reads, routes, and distributes incoming mail or other materials and
answers routine letters.
Sets up and manages paper and electronic filing systems.

Please refer to the job standard for more details:

Qualifications: Candidates must meet one of the following criteria:
1. A current SUNY New Paltz employee reachable via his/her score on the Administrative Assistant 1 (Secretary 1) promotional list.
2. Must be reachable for appointment on the current NY State Civil Service canvass list for an Administrative Assistant 1 (Secretary 1), SG-11.
3. Have a current permanent appointment with 1 year of State service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship.
4. Hold a State title eligible for 70.1 transfer to Administrative Assistant 1 (Secretary 1)

Contact Information: Those interested in applying for this position should submit a current resume and cover letter stating how they qualify for the position: State University of New York at New Paltz-Attn: Human Resources-1 Hawk Drive New Paltz, NY 12561
Fax: (845) 257-3956 or send by e-mail:

Please include Search #C21-20 with all application materials. Human Resources will canvass the appropriate Civil Service List.

NOTE: Employees on Redeployment Lists, Agency Reduction Transfer Lists, Preferred Lists, Reemployment Rosters and Placement Rosters must first be canvassed.

Deadline: September 1, 2021

Other important information about this vacancy: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender, gender identity or protected veteran status. We especially encourage applications from individuals who can bring diverse cultural and ethnic perspectives and experiences to the campus. The State University of New York at New Paltz is an AA/EOE/ADA employer. If you need a disability related accommodation, please call Human Resources at 845-257-3629.

SUNY New Paltz is an AA/EO/ADA employer and educator. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (“Clery Report”) at

Web Site:

Application for Employment