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Records & Registration


The Diploma

The diploma documents the award of the degree (e.g. Bachelor of Arts, Bachelor of Science, Master of Arts). Undergraduate  students also receive a separate certificate to acknowledge the major(s) and, if eligible, minor(s). Usually the degree is conferred on the last day grades are due and it is mailed 6-8  weeks after the final grades are submitted.  The diploma and certificate will be mailed to the requested address.



Duplicate Diploma

In order to protect the privacy of the student's educational record, Records & Registration staff can only disclose non-directory information to an individual who has been authenticated as the student or to a third party who has been properly authorized to receive that information.


Need a certificate of authentication/ Apostille for your diploma?


Step 1:

Complete this form

Include the full address of where you wish the diploma to be sent. Please note that we cannot honor any request without a full signature and payment.


Step 2:

The cost for each duplicate diploma is $25 per copy. Please make check or money order payable to SUNY New Paltz) or fax form (845) 257-3103 with credit card information (Visa, MasterCard, American Express or Discover). To protect your sensitive information, we will NOT accept applications emailed to us.

Please note that if you are using your own personal check, we can use this to authenticate you as a student.


Step 3:

The form and payment can be submitted in person.  The student will be asked to provide a valid photo ID for authentication such as

  • driver's license
  • passport
  • government issued ID
  • high school ID
  • college ID


Fax form (do NOT email) with payment to (845) 257-3103 or mail form with payment to Records and Registration at the address below.

Mail your request to:

SUNY New Paltz
Office of Records & Registration
500 Hawk Drive
New Paltz, NY 12561-2439



What happens next?

If the student can be authenticated with the information provided, Records & Registration will process the request and payment.  The duplicate diploma will be mailed 8-10 business days to the address provided on the form.

If additional information is required to authenticate, Records & Registration will contact the student by telephone.