Records & Registration

Apostille

An Apostille is authentication of a public document such as a diploma or transcript, and is legally recognized by certain foreign governments. For more information, see NYS Division of Licensing Services.


Process for the student:

  1. You will submit a duplicate diploma request.  Follow this link for submission instructions. 
  2. You must have photo identification such as a driver’s license or passport for in-person transctions or be authenticated through online transactions.
  3. Our office will provide you a notarized copy of the diploma.
  4. You will bring the notarized copy to Ulster County Clerk’s office to certify our notary’s qualifications.
  5. You will then submit all appropriate documents to New York Department of State following the procedures outlined on their website.

 

Process for individual representing the student:

  1. The student will submit a duplicate diploma request.  Follow this link for submission instructions. The student MUST make a notation on the form that this request is for the purposes of an apostille. 
  2. The individual picking up the documents must be named on the signed, duplicate diploma request form and must have photo identification such as a driver’s license or passport.
  3. Our office will provide the named individual a notarized copy of the diploma.
  4. The student's designee will bring the notarized copy to Ulster County Clerk’s office to certify our notary’s qualifications.
  5. The student's designee will then submit all appropriate documents to New York Department of State following the procedures outlined on their website.