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Records & Registration

Apostille

An Apostille is authentication of a public document such as a diploma or transcript, and is legally recognized by certain foreign governments. For more information, see NYS Division of Licensing Services.


Process for the student:

  1. You will submit a duplicate diploma request form in person at Records & Registration and along with the $25 fee. We do NOT take credit card information by email.
  2. You must have photo identification such as a driver’s license or passport.
  3. Our office will provide you a notarized copy of the diploma
  4. You will bring the notarized copy to Ulster County Clerk’s office to certify our notary’s qualifications.
  5. You will then submit all appropriate documents to New York Department of State following the procedures outlined on their website.

 

Process for individual representing the student:

  1. The student will complete duplicate diploma request form, sign (e-signatures not accepted) and email form to recreg@newpaltz.eduThe student signature will allow our office to authenticate the student as the requestor.  
    • The student should NOT include payment information. 
    • The student MUST make a notation on the form that this request is for the purposes of an apostille and [named person] will be paying for the document at the time of pickup, which must be done in person in Records & Registration.
  2. The individual picking up the documents must be named on the signed, duplicate diploma request form, pay fee of $25 and must have photo identification such as a driver’s license or passport
  3. Our office will provide the named individual a notarized copy of the diploma
  4. The student's designee will bring the notarized copy to Ulster County Clerk’s office to certify our notary’s qualifications.
  5. The student's designee will then submit all appropriate documents to New York Department of State following the procedures outlined on their website.