SUNY and Research Foundation employees at SUNY New Paltz are encouraged to take advantage of the many opportunities available for professional development. Various programs are outlined below, as well as supervisory considerations for related time and attendance issues. For further information or guidance, please contact the Benefits Office in Human Resources, Diversity & Inclusion in HAB 601 or at extension 3954.
I. CLASSES TAKEN FOR CREDIT
Tuition assistance programs are available for employees based on the employee's negotiating unit and through the SUNY tuition waiver program (B-140W), as follows:
A. UNCLASSIFIED EMPLOYEES:
UUP Space Available Program: Under Article 49 of the Agreement between the State of New York and United University Professions (July 2, 2016-July 1, 2022), “the State agrees to continue the existing tuition assistance program using a “space available” concept."
When space is available, employees may enroll in a course on a tuition-free basis subject to the following requirements:
- The University determines when space is available, recognizing that such determination must be made in sufficient time to permit enrollment by employees.
- Employees must meet course prerequisites.
- Employees must register no earlier than one week prior to the first day of classes.
- All fees other than tuition shall be paid by employees. (*New Paltz employees taking classes at New Paltz may complete a Tuition Assistance - Technology, Athletic & Health Center Fee Waiver to waive the Technology, Athletics, and/or Student Health Fees).
- Minimum enrollment requirements established by the University as a necessary condition for offering a course shall not be affected by students interested in enrolling in a course on a space available basis.
- Employees may enroll in a maximum of one course per semester and special session (i.e. summer session and intersession).
- The program shall continue for the term of the Agreement.
- Employees interested in taking a course at New Paltz under this program should use the Tuition Assistance - UUP Space Available Form.
- This program can be used for classroom-based instruction (including learning). Only credit-bearing courses taken at New Paltz or other 4-year State-operated SUNY campuses are covered.
- This program does not cover individual instruction such as independent study, thesis research, dissertation, internships, continuous enrollment, etc.
- New Paltz employees who drop a course they are taking at New Paltz will not then be required to pay tuition.
- IMPORTANT: Please note that each school has its own process for applying for the UUP Space Available program. UUP-represented New Paltz employees interested in taking a course under this program at another SUNY 4-year institution should contact the Registrar’s Office at the instructing campus to understand their process and procedures for this program. Human Resources personnel at the employing campus will submit verification of the employee's current employment and eligibility to the instructing campus.
- Employees of other 4-year SUNY schools who wish to use the Space Available program at New Paltz should complete the and submit it to their campus’ Office of Human Resources for verification of employment. The form should then be forwarded to the Student Accounts Office at New Paltz (email@example.com).
- Management/Confidential (M/C): M/C employees are eligible for the SUNY Tuition Waiver Program outlined below (B-140W).
>> Public Service Workshops Program (PSWP) – M/C employees can now register for PSWP classes offered through the Public Service Workshops Program without restrictions. For information, visit https://nyslearn.ny.gov/
>> A New York State employee in an M/C clerical or secretarial title is eligible to attend Skills for Success courses in the interpersonal communication, math skills, work management, and writing skills categories, as space permits.
- Research Foundation employees are eligible for the SUNY Tuition Waiver Program outlined below (B-140W).
- Graduate Student Employees Union (GSEU) employees should contact the dean of the Graduate School if they have any questions regarding course enrollment and tuition support.
B. CLASSIFIED SERVICE employees represented by Civil Service Employees Association (CSEA) and Public Employees Federation (PEF):
- CSEA employees can apply for courses through the NYS and CSEA Partnership for Education and Training Program (formerly CSEA/LEAP). Under this program, employees can apply for tuition vouchers/reimbursement for the program year (April 1 through March 31) at a participating educational institution. In addition, interested employees can receive reimbursement for the College Level Examination Program (CLEP), Defense Activity for Non-Traditional Education Support (DANTES), Thomas Edison State College Examination Program (TECEP), and Excelsior College exams, in addition to your other tuition benefits under this program. CSEA offers additional tuition benefits for family members; please contact your CSEA representative for more information.
- PEF employees may apply for courses through the Public Service Training Program (PSTP) that provides vouchers for use at participating colleges, and for tuition reimbursement through various reimbursement programs. In addition, PEF employees may take workshops at various locations throughout the state through the Public Service Workshops Program. These courses are designed to increase the professional competency of PEF employees and enhance their preparation for promotional opportunities. Further information for PEF employees is available on the GOER website at https://goer.ny.gov/public-employees-federation-afl-cio-pef. If you have questions you may email PSTtraining@goer.ny.gov.
Guidelines, eligibility information, and application forms for the bargaining unit tuition reimbursement programs are posted on the GOER website under "Training & Development". Tuition assistance programs affiliated with bargaining unit representation may be subject to the availability of funding and/or the agreements between New York State and the bargaining unit. Please refer to your bargaining unit agreement, taking note of its time frame.
C. SUNY TUITION WAIVER PROGRAM (B-140W)
In addition to the programs above, all SUNY and Research Foundation employees (who work at least
II. AUDITING A CLASS
SUNY and Research Foundation employees who would like to audit a course must obtain an Audit Form from the Office of Records and Registration. The completed form must have the approval and signatures of (a) the chair of the department offering the course and (b) the instructor of the course. The Audit Form must be returned to the department offering the course by the end of the "course add period." The audit privilege permits the auditor to attend a course (providing there is room in the course and the necessary approvals have been granted) and to do assignments, but it does not permit the auditor to take examinations in the course or to have his/her work evaluated in any other way. The auditor receives no grade for the course, nor is any record of course attendance kept in the Office of Records and Registration. Students may not change their enrollment status from audit to credit, or from credit to audit.
Audit privileges are not ordinarily available in studio, online, laboratory or performance courses, or courses where class participation of students is of major importance, nor are they available in credit-free courses offered by the institution or in any foreign study program or course.
III. TIME AND ATTENDANCE ISSUES
While employees are not granted “free” time to attend classes, if class hours overlap the employee's regular work schedule, supervisors may approve a flexible workday start/end or meal period to allow an employee to attend a class, providing the employee works the total