Records & Registration

The student should consult with the appropriate office to determine the impact of the cross registration on financial aid, repeat course and maximum transfer credits allowances (70 credits from 2 year and 90 credits from 4 year institutions).

Cross registration must be approved by Records & Registration by the start date of classes at New Paltz.

The following policies apply:

• The student must have a minimum New Paltz GPA of 2.0.
• The student must be concurrently registered at New Paltz for fall and spring semesters.
• The combined credits for home and host institutions must adhere to maximum credits for each session allowable by registration policy.
• The student may request cross registration for a maximum of 6 credits (or two courses) per fall and spring semester at host institution(s).
• If the student drops or withdraws from all New Paltz enrollment during the cross registering semester, the host campus may bill the student for tuition.
• The cross registered course must align with the disciplines currently taught at New Paltz and be required for the student's New Paltz degree.
• Permission should not be granted during the academic year if space in a suitable course, free of scheduling conflicts is available at New Paltz.
• Cross registration can only be approved for courses that are listed on the progress report as major, minor, degree or elective requirements.
• Cross registered credits may apply to the overall 120 credit graduation requirement. A grade of C- or better must be earned in the course to receive credit. The grade will not transfer and will have no impact on the New Paltz GPA.

Procedure (Read these instructions completely before starting)

Step 1:  Check the transfer credit course equivalency database  to identify courses that are already articulated at New Paltz and have been determined to meet specific requirements. 

Step 2:  The student submits the request for cross registration by using this link. 

All communications about approvals and registration will be sent to student by email. It is important that the student checks the email frequently to be sure that important communications about advising, financial aid and registration are not missed.

Records & Registration will enter an "NPPXXX" course to indicate the student is cross registered at another institution.

Students who cross-register with community colleges must submit a Certificate of Residency to the community college.

Step 3:  Complete the course at the host institution.

Step 4:  The host institution will send the transcript to SUNY New Paltz Records & Registration for entry into the student record. Allow 2-3 weeks for processing after transcript is received. The student should check the progress report to be sure that the course has transferred and is properly noted.

• A grade of C- or better must be earned in the course to receive credit. Only the credits, not the grades, will transfer. The student is responsible for having the official transcript sent to Records & Registration when the course(s) is/are completed. 

• The advisor must use the transfer credit workflow to articulate any unarticulated courses on the New Paltz transcript.  Articulated courses should populate on  progress report as identified in the database requirements without further action after the transcript is processed by Records & Registration.