Records & Registration

Cross registration procedure

The student should consult with the appropriate office to determine the impact of the cross registration on financial aid, repeat course and maximum transfer credits allowances (70 credits from 2 year and 90 credits from 4 year institutions).

Cross registration must be approved by Records & Registration by the start date of classes at New Paltz.


 

The following policies apply:

  • The student must have a minimum New Paltz GPA of 2.0.
  • The student must be concurrently registered at New Paltz for fall and spring semesters.
  • The combined credits for home and host institutions must adhere to maximum credits allowable by registration policy.
  • The student may request cross registration for a maximum of 6 credits at host institution(s).
  • If the student drops or withdraws from all New Paltz enrollment during the cross registering semester, the host campus may bill the student for tuition.
  • The cross registered course must align with the disciplines currently taught at New Paltz and be required for the New Paltz degree.
  • Permission should not be granted during the academic year if space in a suitable course, free of scheduling conflicts is available at New Paltz.
  • The last 15 credits must be taken in residence. If there are compelling reasons to take some of the final 15 credits at another institution, a request for a waiver should be made to the Dean of the student's major college with the Dean's approval submitted by amendment workflow.
  • Cross registered credits may apply to the overall 120 credit graduation requirement. A grade of C- or better must be earned in the course to receive credit. The grade will not transfer and will have no impact on the New Paltz GPA.

 

Grade

Satisfies GE 

Credit counts 

Counts for major 

D/D-/D+ 

Yes 

No 

No 

C/C-/C+ or better 

Yes 

Yes 

Maybe- check with department

 


Procedure (Read these instructions completely before starting)

Step 1:  Check the transfer credit course equivalency database  to identify courses that are already articulated at New Paltz and have been determined to meet specific requirements. 

Step 2:  The student submits the request for cross registration by using this link. 

 

All communications about approvals and registration will be sent to student by email. It is important that the student checks the email frequently to be sure that important communications about advising, financial aid and registration are not missed.

Records & Registration will enter an "NPPXXX" course to indicate the student is cross registered at another institution.

 


 

Step 3:  Complete the course at the host institution.

Step 4:  The host institution will send the transcript to SUNY New Paltz Records & Registration for entry into the student record. Allow 2-3 weeks for processing after transcript is received. The student should check the progress report to be sure that the course has transferred and is properly noted.

  • A grade of C- or better must be earned in the course to receive credit. Only the credits, not the grades, will transfer. The student is responsible for having the official transcript sent to Records & Registration when the course(s) is/are completed. 

  • The advisor must use the transfer credit workflow to articulate any unarticulated courses on the New Paltz transcript.  Articulated courses should populate on  progress report as identified in the database requirements without further action after the transcript is processed by Records & Registration.