Enterprise Rent-a-car Vehicle Rental Program FAQs
1. Do I have to submit a purchase requisition when I need to rent a vehicle?
Yes. You must complete a purchase requisition, have it approved by your department chair/supervisor, and submit it to Purchasing for processing. Please refer to the Vehicle Rental Procedures dated September 1, 2005.
2. Will additional allocation be added to my departmental account to absorb rental expense?
No. Departments should move allocation from the Automotive Recharge category to the Travel category in their account(s).
3. Do I have to purchase the additional insurance offered by the rental company when renting a car from Enterprise?
Due to a change in the New York State General Business Law, insurance is not automatically included in the rental rates. It is strongly recommended that travelers purchase the damage waiver protection (sometimes referred to as CDW or LDW insurance) from Enterprise. Cost of this insurance is $8.99/day if the vehicle has a MSRP <$30,000.00 and $11.99/day if the vehicle has a MSRP >$30,000.00. The charges will be added to the rental agreement and purchase order.
If you do not purchase the CDW/LDW, the renter (agency) is responsible for damages to the rental vehicle. In case of any damages/accidents, travelers are urged to notify their agency as well as the Office of General Services Bureau of Risk and Insurance management at 518-474-4725 to immediately file a claim. Claims must be filed within 20 days from date of accident.
4. Are vans available from Enterprise on the state contract?
Yes. Minivans ($63.99/day when rented from the Poughkeepsie branch) are available on the state contract. Contact Enterprise directly to insure availability.
5. Is there a mileage charge when renting a vehicle from the state contract?
Rental pricing includes unlimited mileage for vehicles used within the borders of NYS. A per mile charge, for all miles in excess of 200 per day, is charged for vehicles used outside the borders of NYS. The 200 daily free miles are cumulative. There is no daily surcharge for vehicle use in Canada.
