Graduate Frequently Asked Questions

Note: All commencement communication will continue to be sent to your New Paltz e-mail account through May 2017. There is no rain date for the ceremony. In the event of cancellation due to an emergency or severe weather, that information will be posted at 845-257-INFO (4636) and www.newpaltz.edu. 


Where and when is the graduate ceremony?

Friday, May 19, 2017
6:00pm - 7:30pm
Athletic and Wellness Center at SUNY New Paltz

Complete these five steps to sign up to participate in the ceremony:


1. Complete 2017 Application for graduation due dates/academic eligibility:

All candidates must first complete an Application for Graduation with the Records and Registration Office by the deadline dates listed below. If you have missed this date, please go directly to Records and Registration or contact them at extension 3100.

Application due dates if you're planning to graduate in:

May 2017:  Feb. 1, 2017

August 2017:  March 1, 2017 if you plan to walk in the May commencement ceremony. May 1 if you're planning to walk next year.

December 2017: Sept. 1, 2017



2. Complete the Graduate Exit Survey

August 2016 and December 2016 graduates and May 2017 and August 2017 candidates:

You must complete the Graduate Exit Survey to obtain your confirmation number, which is needed to pickup your master's unit, four guest tickets and student participation ticket. The Graduate Exit Survey will open Friday, April 14, 2017. The link will be sent to your New Paltz e-mail account and will continue to be sent though the end of the semester.

After you complete the survey, please click the link that says "Click here to get your commencement number confirmation.

Note: Please be sure you have completed Step 1 above to receive survey.

If you are having difficulty accessing the Graduate Exit Survey, please contact call 845-257-2951 or e-mail oir@newpaltz.edu

Preview a visual example of the confirmation number location on the Graduate Exit Survey.

All commencement communication will continue to be sent to your New Paltz e-mail account through May 2017.



3.  Obtain your master's units  

If you are planning to participate in the May 2017 Commencement Ceremony, please pre-order  ASAP to ensure your correct cap & gown size. The last date to order online is Monday, March 27, 2017. Please order directly through the Herff Jones website.

Please note: Caps and gowns are royal blue to match the school colors.

If you do not pre-order your cap and gown, the campus bookstore will be selling them beginning Friday, April 28, 2017. Pre-orders may also be picked up on this date. Graduation year charms will be available free of charge, which are attached to your tassel. Any other extras will need to be purchased. For questions on sizing and exchanges, please contact the Bookstore directly at 845-257-3050 or visit the store Monday through Friday, 9am to 5pm and Saturday, 10am to 3pm. 

Master Student Pricing for Cap, Gown, Tassel & Hood:

Orders placed on line by Monday, March 27, 2017: $82.00

Orders placed on line by Thursday, April 20, 2017 to be shipped home: $82.00 + shipping

Orders placed on line by Wednesday, May 3, 2017 to be shipped home: $82.00 + shipping (shipping charges will be higher)

Cap & Gown unit purchased directly at the bookstore beginning Friday, April 28, 2017: Master Cap, Gown, Tassel, and Hood: $87.00

Do candidates rent or purchase master's units?

Master's units are purchased and must be worn by all participants. We do not rent master's units.

How do I order a class ring, announcements, and other graduation memorabilia?

Class rings can be ordered in the Student Union Building on the following dates:

February 22, 2017: 12:00pm - 3:00pm
February 23, 2017: 12:00pm - 3:00pm
March 15, 2017: 12:00pm - 3:00pm
March 16, 2017: 12:00pm - 3:00pm
April 26, 2017: 12:00pm - 3:00pm
April 27, 2017: 12:00pm - 3:00pm

Rings, announcements, diploma frames and other memorabilia may also be ordered through the Herff Jones website.

How do I order an International Stole?

Stoles can be pre ordered through the Herff Jones website no later than Monday, March 27, 2017 and can be picked up at the bookstore beginning Friday, April 28, 2017. The price of stole is $35.00. The bookstore will also have stoles if you miss the pre-order date of Monday, March 27, 2017. The bookstore is open Monday through Friday, 8:00am to 6:00pm, and Saturday, 10:00am to 3:00pm.


4. How do I get reserved tickets?

Guest Tickets: Beginning this year, graduate students will be able to order their four (4) reserved guest tickets online. A link with instructions will be sent to all candidates beginning Friday, April 14, 2017. Due to limited seating space inside the Athletic and Wellness Center gym, students will  reserve four (4) guest tickets. Extra guests will be seated outside the reserved seating area or in the bleachers. Please note that we cannot provide additional tickets.

Student Participation Ticket: Each candidate will receive one student participation ticket when they check-in to line up in Elting Gym. This ticket will have the student's name pre-printed on the front. Simply fill out the back section with your mailing information before the ceremony. This is necessary so the photographer can send you a proof, so please write neatly. The student participation ticket is separate from the four guest tickets and you MUST have this ticket with you at the lineup location and when you cross the stage. Please do not lose your tickets as they cannot be replaced.

What happens if I lose guest tickets? Can I get replacements?

The Commencement Office will not provide replacements for guests who lose their tickets.

If a guest is bringing an infant or small child, may they sit on their lap?

Yes. However, ALL guests are required to have a ticket. No guests will be admitted into the reserved seating area without one, including infants and small children, for safety reasons. Strollers or buggies cannot be brought into the reserved seating area and may be left in the lobby of the Athletic and Wellness Center.

Will there be live streaming of the graduate ceremony?

Yes. Your guests may also view the ceremony from the comfort of their computer/device. The ceremony will be archived for six months.

The stream can be viewed on the SUNY New Paltz home page.

 



5. Know your lineup location and arrival time

Lineup for the ceremony begins at 5:00pm. The lineup location will be in the Elting Gym inside the Athletic and Wellness Center. Line up is by College/School and degree. Marshals will assist in lining up the candidates. Please do not forget your student participation ticket.

Where does my individual school sit?

Get Map

Attend a Rehearsal

There will be two different opportunities for candidates to attend a brief rehearsal. Candidates should plan to attend one of these rehearsals. The rehearsal will explain how the evening will unfold and answer any questions. Your attendance is highly encouraged.

 

Rehearsals will be held in Lecture Center 100 as follows:
Wednesday, May 3, 2017 - 7:00pm
Thursday, May 4, 2017 - 7:00pm

 


 

Information for Family and Friends Attending the Commencement Ceremony


Student Etiquette

This is a special day for all graduates, family, and friends. Please help us honor all members of this year's graduating class by encouraging your student to stay through the entire commencement ceremony. This expectation is a courtesy to all students, especially those whose names are called later in the program.

Where may guests with disabilities park and be dropped off?

Get Map

There are designated handicap spaces in the lot available for people with the appropriate parking hangtags displayed and/or license plates.  

**Note: There will also be a shuttle bus for our guests in need of assistance.

Is there special reserved seating for guests with disabilities?

Yes. Students will be sent an e-mail about reserving a spot(s) for guests with disabilities. Groups including guests in wheel chairs should contact the Commencement Office at commencement@newpaltz.edu by Friday, May 5, 2017 to reserve seating in disability seating area.

How to reserve seating for guests with disabilities?

1. Groups including guests in wheel chairs must contact the Commencement Office by Friday, May 5, 2017 to reserve seating in the disability seating area.  

2. Up to four (4) guest tickets can be reserved.

3. Please include the following information when reserving:

a. How many spots would you like to reserve? Up to four tickets only.

b. Does the individual use a wheelchair or walker?

c. Indicate that this is for the graduate ceremony.

d. If possible, the e-mail of your guest so we can forward a detailed map of the disability seating section and parking.

You can view the reserved disability seating location below. A copy of this map and parking information will also be sent to your guests after Friday, May 5, 2017.

(Map to come)

What if the status of a guest changes and they either need to be added or removed from the disability guest list?

Please send the Commencement Office an e-mail at commencement@newpaltz.edu as soon as you know of any changes. 

Driving Directions

We highly recommend that you consider one of these alternative driving directions to get to campus on graduation day.

From New York State Thruway Exit 18:
Turn left at the traffic light after toll booth. Turn left at first traffic light on to South Putt Corners Rd. Follow that road to the end. At the next traffic light, turn right onto Route 32. After approximately 1 mile, you will see several campus entrances on the left side of the road.

From New York State Thruway Exit 17:
To avoid Main Street entirely and possible congestion on the Thruway between exits 17 and 18, use the following directions from Exit 17 (Newburgh): After the toll booth, follow the signs to Route 300 North. At the light, turn left on to Route 300 North. After about 3 miles, continue straight onto Route 32 North. After about 14 miles, you will see several campus entrances on the left side of the road.

You may also view a complete list of driving directions.

 

What about general parking?

(Map to come)

 **Note: a shuttle bus will be provided for guests who may need assistance to the Athletic and Wellness Center.

What is the Parent Guide?

In March, we will send a Parent Guide to the parent or guardian addresses we have on file. This brochure will explain the details of commencement including date/time/location/tickets/maps and information pertaining to the commencement process.

 

Miscellaneous FAQs


What about a sign language interpreter?

A sign language interpreter will be on site to translate the entire commencement ceremony.

Can an August or December 2016 graduate and August 2017 candidate walk in May 2017?

Yes. Candidates who reserved August 2016, December 2016, and August 2017 degrees can walk in May 2017. Please check with the Records and Registration directly for questions concerning credits and your degree.

What should I wear with my master's unit?

Commencement is a formal ceremony; please dress accordingly.  The general rule is light weight, non-restrictive clothing. Men do not have to wear jackets, but should wear a shirt and tie. Please do not wear shorts, jeans, or sweatpants. Shoes should be securely fastened to your feet and women should avoid high heels due to uneven ground.

It is recommended that candidates try on their master's units before the day of the ceremony to make sure they fit correctly and are presentable. Candidates are not permitted to accessorize their gowns other than cords or sashes from recognized organizations and departments on campus.

Should I wash/iron my gown beforehand?

No. To get the wrinkles out, just take the gown out of the bag and hang it up for a few days before the ceremony. This allows time for the fabric to relax. DO NOT iron the gown. The direct heat will destroy the fabric.

Will my individual class be recognized? 

SUNY New Paltz will separately recognize your graduating class. These classes will be listed individually by school, graduation month and year in the commencement program booklet.  There will also be a point in the script where each group of graduates and candidates will be formally recognized by the President during the ceremony.  The bookstore will also be offering graduation year "charms" that can be worn on the graduate cap tassel.

What if I lose my tassel?

Please go directly to the bookstore, which is open Monday through Friday, 9:00am to 5:00pm, and Saturday, 10:00am to 3:00pm.

Will the campus bookstore be open the day of the graduate ceremony?

Yes, but please call for times.

How do I know what degree I am getting?

If you are unsure of the titling of your specific degree, check with Records and Registration at 845-257-3100, or contact your adviser.

Will I receive my diploma at the ceremony?

No, the official diploma is not presented at Commencement. Diplomas will be mailed to the candidate's permanent address approximately six-to-eight weeks after Commencement from the office of Records and Registration. A diploma cannot be issued until all obligations, such as library fees, parking tickets, etc., are cleared.

What do I do if there is confusion about my degree when purchasing my tassel?

Any questions about your degree can be answered by Records & Registration.