Only complete application files are reviewed for admission to a graduate degree program. Graduate Studies closes all incomplete applications at the conclusion of each admission cycle and disposes of these files after two years. Please review our retention policies below for more information:
Record
|
Examples
|
Retention Policy |
|---|---|---|
Admissions Data:
|
Application for Admission; Correspondence, relevant; Entrance exam reports/test scores; Letters of recommendation; Placement tests records/scores; Transcripts (high school, college, evaluations); Admission Decision letters" |
6 years after graduation or date of last attendance |
Admissions Data:
|
Application for Admission; Correspondence, relevant; Entrance exam reports/test scores; Letters of recommendation; Placement tests records/scores; Transcripts (high school, college, evaluations); Admission Decision letters |
2 years after the applicant's intended term of enrollment |
| Contact and demographic data for prospective students who do not enroll |
2 years after date received | |
Admissions Data:
|
Annual reports - statistical reports concerning admissions activities, enrollment statistics, etc. |
Sufficient to meet operational needs |
| Recruitment collateral: Brochures, catalogs, etc. dealing with admissions, graduate programs, and scholarships |
3 years after application term | |
Scholarship Records |
Scholarship application data - for programs coordinated by Graduate, Professional & Interdisciplinary Studies only; Correspondence, relevant; Decision letters |
|
