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Sponsored Programs

Process for Proposal Development & Submission

Proposal Development

  1. Meet with the Office of Sponsored Programs to discuss your idea.
  2. Identify potential external sponsors using Pivot or other resources - see .
  3. Consult with sponsor program officer where appropriate to discuss your idea and its potential match with the funder's priorities.
  4. Discuss idea/project with Department chair and/or Dean.
  5. Develop a timeline to meet sponsor deadline.
  6. Discuss internal approval process with the Office of Sponsored Programs
    • Institutional Approval Form (IAF)
    • Cost-share & Institutional Commitments
    • Human Subject Involvement
    • Subcontracts
    • Collaborations
    • SUNY Disclosure
    • Drug Free Workplace Certifications

8. Develop a Line Item Budget - see Budget Development9. Develop the Proposal Narrative - Follow sponsor's guidelines
10. Obtain Peer Review - Prepare the 1st draft and solicit peers to review the draft for clarity, appropriateness of methodology and data analysis and well as for quality of the writing.


Submitting a Proposal

All proposals to external sponsors must be submitted through the Office of Sponsored Programs on behalf of SUNY New Paltz. Services provided during proposal submission include:

  • Budget Development
  • Narrative Review (for completeness, accuracy and format)
  • Negotiations and Consultations with External Program Officers
  • Sponsor Guideline/Regulation Review and Interpretation
  • Advice on Internal/External Policies and Procedures
  • Obtaining Vice President and President Signatures on Proposals
  • Copy, Packaging, Mailing (unless proof of postmark is required), and Tracking Proposals


Proposal Award/Denial

Upon determination of a proposal's outcome, the Office of Sponsored Programs provides the following assistance:

  • Negotiation of award terms and conditions
  • Assistance with adjustments to proposals that have been funded but at a lower or higher rate than requested
  • Assistance with determining why a proposal was not funded via conversations with program officers and/or obtaining of reviewers comments
  • Re-design and re-submission of denied proposals
  • Funding searches for alternative sponsors