Event Planners

• Academic Buildings and Classrooms
• Technology for Academic Spaces can be requested through Institutional Media Service (IMS) Please review their planning guide.
• When you have determined your Technology needs submit a ticket (at least 2 weeks in advance) to request support.
• Student Union -  Technology questions and requests can be submitted to [email protected] 
• Athletic Facilities – Generally, technology support for athletic facilities need to be contracted with an outside vendor. Please contact Brian Williams at [email protected] before any outside vendor is contracted.
• Campus Theatres –

Catering for all on-campus events must be contracted through Catering Services. Visit the catering website and sign-in to place your catering order or to contact one of our catering team members.

To request support for special events you must submit a campus work order at least 10 business days in advance. If your event requires an estimate, these work requests must be received 15 working days prior to the event. 

• Work Orders are submitted through your my.newpaltz.edu account under Employee Resources >> Facilities Work Request Form

Examples of event requests are:

• Deliver and pick up tables and chairs to exterior areas or buildings. Often events will require tables for catering, check-in and registration, and information fairs. 
• Pick up and deliver oversized or heavy materials from our receiving facility to a building. Or moving heavy or oversized materials from an office or storage area to an event space.
• Rope off areas in a parking lot to reserve spaces for special events (must be approved by parking first)
• Estimates for ample power, outlets, extension cords or electrical support.
• Assistance with set-up for events of tables, chairs, stages or podiums.

• Need to confirm this is the practice or if it needs  to be reviewed.

The sponsoring organization is responsible for contact the University Police Department to determine if a campus event requires security based on the following criteria:

• The anticipated attendance for the event is more than 125 participants,
• The scope and nature of the event has possible risks to the health, safety, or wellbeing of the participants or to the campus population,
• The history of the event has security needs.

Contact University Police at

Need to confirm current practice