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Identity Standards

Editorial Standards - N

Alphabetical Entries: N

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names In general, follow Chicago Manual of Style guidelines unless otherwise indicated.

  • ACADEMIC MAJORS See the separate academic majors entry.
  • CAMPUS DEPARTMENTS AND UNITS Capitalize formal names and lowercase informal references (an exception to AP style): Department of History; My department is sponsoring the event. Also see Chicago 7.60.

    Academic Units
    College of Liberal Arts & Sciences
    School of Business
    School of Education
    School of Fine & Performing Arts
    School of Science & Engineering
    The Graduate School
    Department of ...

    Administrative Units
    Office of the President
    Office of the Provost
    Division of Academic Affairs
    Division of Administration & Finance
    Division of Enrollment Management
    Division of Student Affairs
    Office of...

    identitystandards *

  • COLLEGE AND UNIVERSITY NAMES Capitalize "college" and "university" and other similar terms when part of a formal name, but lowercase otherwise: Radcliffe College, Stanford University, Massachusetts Maritime Academy, the university, the academy, the institute. In the interest of precision, on first reference in all stories, including sports features, always spell out the proper name of an institution in full: Syracuse University, not just Syracuse; University of Massachusetts at Amherst, not Umass Amherst. See the State University of New York, and State University of New York at New Paltz entries. Second and subsequent references to institutions may incorporate abbreviated forms. For names of institutions elsewhere, consult the current Membership Directory of the Council for Advancement and Support of Education (CASE) or special sections of dictionaries. See AP Stylebook's college entry.
  • GENERIC REFERENCES For second and subsequent references, use generic names or terms in lowercase: Department of History; the department; School of Business, the business school; SUNY New Paltz, the campus. See Chicago 7.52, 7.60.
  • GENUS AND SPECIES Capitalize Latin generic plant and animal names, and lowercase species names. Rosa caroliniana. On second reference, the genus may be abbreviated: R. caroliniana. See Chicago 7.101 7.106.
  • INDIVIDUALS Follow guidelines under the AP Stylebook's names, nicknames, junior, senior and sex changes entries. Use middle initials in only the most formal situations or to avoid confusion. In news and feature stories, nicknames should be contained within quotation marks: Leslie "Bees" Butler; His name is Leslie, but he's known as "Bees." A nickname should be used in place of a person's name only when it is the way the individual prefers to be known: Jimmy Carter. In sports stories, commonly used nicknames can be substituted for proper first names without the use of quotation marks: Bear Bryant, Catfish Hunter, Bubba Paris. But in sports stories where the given name is used, follow this form: William "Bubba" Paris. Avoid dividing personal names in line breaks, but, if necessary, try to break after initials, and avoid breaking before a numeral suffix such as in Henry VIII. Do not insert a space between two initials: H. L. Mencken. The principal reference source for names of faculty members are the undergraduate and graduate catalogs; however, academic titles should always be verified because promotions can make entries outdated. Use of "birth names" or "former names" (terms preferable to the patriarchal label "maiden name") to identify married women can take several different forms, depending upon individual preferences. A married woman who retains her birth name as her surname should always be identified as such: Geraldine Ferraro, who is married to John Zaccaro, is not called Mrs. John Zaccaro or Mrs. Geraldine Zaccaro (copy can explain, however, that John Zaccaro is married to Geraldine Ferraro). Use of names under which married women attended SUNY New Paltz (either birth names or former married names) is essential in identifying married alumnae mentioned in campus publications. They may be used and alphabetized in different ways, as shown by these examples:
  • "Class Notes" item submitted and signed by "Teri Bachman" — who attended SUNY New Paltz as Teri Robinson, according to alumni records — would appear as Teri (Robinson) Bachman in "B" alphabetical order;
  • "Class Notes" item submitted and signed by "Teri Robinson" would appear as such in "R" alphabetical order;
  • "Class Notes" item submitted by "Teri Robinson Bachman" would appear as such in "B" alphabetical order;
  • "Class Notes" item submitted by "Teri Robinson-Bachman" would appear as such in "R" alphabetical order;
  • "Class Notes" item originating as a news release or newspaper clipping mentioning "Teri Bachman" would appear as Teri (Robinson) Bachman in "B" alphabetical order.
  • For courtesy titles, follow AP guidelines. With the exception of obituaries, use courtesy titles Mr., Mrs., Miss and Ms. only in the following circumstances:
  • For clarification (to distinguish among two or more individuals with the same last name);
  • For a married woman whose first name is unknown, or who requests that her husband's first name be used: Mrs. Patrick Stratton.
  • Obituaries may use the following courtesy titles: Mr., Ms., Mrs., Miss, Dr. and Professor (do not abbreviate). Preferences of survivors should help determine which courtesy titles to use. To verify the names and titles of members of the faculty, check the undergraduate and graduate catalogs, or, better yet, consult the department.
  • MAJORS See the academic majors entry.
  • ORGANIZATIONS AND INSTITUTIONS' INTERNAL ELEMENTS Use lowercase for internal elements of an organization when they have names that are widely used generic terms: the board of directors of General Motors; the executive committee of the Procrastinators Club.
  • PLANTS AND ANIMALS COMMON NAMES See Chicago 7.107-110.

nationalities and races See guidelines under the AP Stylebook's nationalities and races and race entries. Do not hyphenate compound nationalities such as African American and Asian American even when used as an adjective: He is a Mexican American; she is a prominent African American author. But always hyphenate compounds with name fragments: Afro-American, Indo-European. Also consult the African American, the Asian American, black, the Chicano, Hispanic, Latino, Mexican American, and the Pacific Islander entries in this style guide.

Native American Although AP prefers the terms "American Indian" and "Indian" to "Native American," they may be used interchangeably in SUNY New Paltz news releases and publications, depending upon the wishes of the individual(s) cited in the story. Another appropriate descriptor is tribal affiliation: Seneca Indian. When using "Indian," be careful to adequately distinguish from "East Indian." Since "Native American" is a proper noun, do not hyphenate, even when using it as an adjective: An exhibition of Native American artwork.

newspaper names See the BOOKS AND PERIODICALS heading under the composition titles entry.

non In general, no hyphen when used as a prefix (see AP Stylebook): nonprofit

noon See time entry.

northern See the AP Stylebook's directions and regions entry.

numbers Follow guidelines under AP's numerals, roman numerals, arabic numerals, fractions, decimal units, percent and percentages entries.