In May of this year SUNY and United University Professions (UUP) entered into a memo of understanding (MOU) regarding tenure clock extnesions due to the Coronavirus. This MOU provides any faculty member who has not yet attained continuing appointment with an automatic one-year extension of the tenure clock. Importantly, eligible pre-tenure faculty may OPT OUT of the automatic one-year extension. Opting out involves submitting a notice, in writing, to your department chair with a copy to the dean and to the provost. You will receive an acknowledgement of receipt of your request to OPT OUT from the Office of the Provost.
Ensuring Ongoing Alignment with Tenure Clock Extension Provisions
To ensure ongoing alignment with the SUNY-UUP MOU regarding tenure clock extension, the Office of the Provost will provide notice to each eligible faculty member so that:
● All eligible faculty are made fully aware of the automatic extension of their tenure clock.
● All eligible faculty are aware of the OPT OUT provision.
● Every faculty member whose intent is to OPT OUT completes necessary steps and receives acknowledgement of having done so in a timely manner. The deadline for sending notice of OPTING OUT will be announced in the coming weeks.
Please note that faculty are not eligible if undergoing review for continuing appointment in the 2019-2020 academic year timeframe or if they have already received a notice of non-renewal.
Pre-tenure faculty eligible for tenure clock extension as part of the May 2020 memorandum of understanding (MOU) between SUNY and United University Professions (UUP) currently hold appointments of 2 years (13), 2.5 years (2), or 3 years (37). For faculty who are accepting and therefore not opting out of the 1-year tenure clock extension, there will be a full 2, 2.5, or 3 years between reappointment reviews, as the new Board of Trustees policy has established for pre-tenure faculty as a result of COVID-19 disruptions. So that pre-tenure faculty can continue to be supported during these extended periods, such as through mentoring, encouraging pursuit of professional growth and development opportunities, and collaborating with colleagues in scholarly inquiry, the following mechanism will be used.
In the year that a pre-tenure faculty member would have completed their next review for reappointment, if not for the tenure clock extension:
● The faculty member presents their most recent faculty annual report to the department chair and to the dean.
● The chair writes a letter of recommendation for the faculty member.
● The dean writes a letter of recommendation for the faculty member.
● The faculty annual report, letter of the chair, and letter of the dean are submitted to the provost.
● The provost summarizes the recommendations for the President prior to the faculty member receiving notice of renewal.
Further information, such as timeline and routing, will be provided at a later date.
An additional provision of the SUNY-UUP memorandum of understanding (MOU) provides that faculty who taught in Spring 2020 will have the option of NOT including student or peer evaluations in their dossiers for reappointment, tenure, or promotion and will be able to add an explanation of the impact of COVID-19 on their work.
Further information will be shared with all faculty at later date with regard to the mechanism for exercising this option.
SUNY New Paltz, with the support of United University Professions, offers a Phased Retirement Program for full-time Academic Faculty (full-time tenure-track titles and full-time lecturers) designed to give eligible members of the academic faculty an opportunity for a phased approach to retirement. This Program allows individuals to move into retirement gradually through a reduction in work and commensurate reduction in pay. The program will continue for the 2020-2021 academic year.
For more information please follow this link: