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TerminalFour Training

Unit 3: Advanced Editing

In this unit we will discuss advanced editing tools that can be used in combination with the general editing tools learned in Unit 2. After this unit you will be able to utilize more of the editing toolbar, creating tables, creating links, changing the style and format of your page, and easily cut and paste.

Styles and Formatting

You can reformat any text, using the “Format” drop down menus provided in the toolbar. All these headings and styles follow the SUNY New Paltz style guide. This is why you cannot create your own style and change fonts. To change the style, simply highlight the text you wish to change and then select the desired style or heading.

Cutting and Pasting

These functions work very similar to word processing, and can make it easier to bring content from documents onto your page. There are two ways to cut and paste in T4, the first way is to use your keyboard with the following keystrokes, the second way is to use “Edit” drop down menu in the toolbar and selecting the appropriate action. 

 To paste into the T4 editor you may use your keyboard by pressing CTRL-V on Windows (Command-V on Mac). You must be careful when pasting from an external document, as the formatting may be changed once pasted into T4. You must go through what you pasted and make sure the format is easy to read and follows our best practices.

There is no need to retype sections of the webpage if you wish to rearrange text, you can cut text you wish to move also using your keyboard by pressing CTRL-X on Windows (Command-X on Mac) and then pasting is the same way you would paste from an external source.

Adding Tables

 

When you click on the “Table” drop down menu a few options open up. From this menu you can insert a table, delete a table, and manipulate many different aspects of a table. There are basic settings and advanced settings, you will for the most part only use the basic settings, which include:

  • Creating table- roll mouse over insert table button, you will see a pop up of many squares; highlight the amount of cells you wish to be in the table and click on the last square. A table will appear on your page. Expand by dragging the sides of the table to the size you wish.

Once you have configured the table, you can insert text, links, or images into each cell within the editor. Note that once the table has been created you can edit the existing table using the “Table” drop down menu in the toolbar.

Tables are often used strictly for layout, always use tables instead of pressing the Space Bar to align text. 

Bullets

 

To create bulleted lists, decide where you would like the first bullet, place you curser there, then you may select from the bullet drop down menu in the toolbar. You may select from several different style options. Start editing as you would in a word processor. If you decide to create a bulleted list after inserting content, you may highlight the content and select from the bullet drop down menu in the toolbar.

Creating Links:

 

   The difference between:

  • Section: links to any page within your websites
  • Content: links to any content within a page on your site
  • External: links to any site outside of https://www.newpaltz.edu/
  • Anchor: links to a specific place on the current page


External
To create a link to a different website, create a descriptive word or phrase that will act as the clickable link. Stay away from phrases like “click here”. Make it clear to the user where they are going to be taken when they click. Also, try to avoid simply using the URL as the link itself (ex. http://www.newpaltz.edu). Once you have determined what the text link will say, highlight it and click on the link drop down menu in your toolbar, select the appropriate link type, such as “Insert/edit external link”. This will open an “Insert link” box. Paste the link in the “Url” space, and select “Ok”.

Section
Creating a link to another page in your website, is very similar to creating an external link. Create a descriptive word or phrase that will act as the clickable link, highlight it and click on the link drop down menu in your toolbar, select “Insert section link”, which will open your site structure, select the section you would like to link to and click “­­Select section”.

Content
Linking to content within a section of our website, is very similar to creating a section link. Create a descriptive word or phrase that will act as the clickable link, highlight it and click on the link drop down menu in your toolbar, select “Insert section link”, which will open our site structure, select the section you would like to link content from and click “View content”.  On the screen that appears, select the content you would like to link to, and click “Insert content”.

Anchors
Adding an anchor to your page allows you to link to a specific place on that page. Place your cursor where you would like to insert the anchor, then click on the link drop down menu in your toolbar, select “Insert anchor“. You will be prompted to name the anchor, which will appear on your page. Place your cursor where you would like people visiting your page to click, and click on the link drop down menu in your toolbar, select “Insert/edit external link”. An “insert link” screen will appear, under “Anchors.” Select the anchor name you just made. You will see the other blank fields in the screen fill; you may change “Text to display”.