Policies/Procedures
Auditing a Class
Some academic courses may be audited. (Art Studio and lab courses have very limited space and may not be audited.) Registered students at the State University of New York at New Paltz, faculty and staff of New Paltz, and persons over 60 years of age may audit courses without paying a registration fee. For all others, a non-refundable registration fee of $50.00 will be charged. Persons who would like to audit a course must obtain an Audit Form from the office of Records and Registration, (845) 257-3100.
Canceled Courses
Any course with insufficient enrollment is subject to cancellation. The college assumes no responsibility if a department is forced to cancel a course or change an instructor.
Certifications
Certification of attendance for financial aid, health insurance, etc., will be processed in the Records and Registration Office. The form is mailed directly to the lender, insurance company, or other agency indicated on the form. SUNY New Paltz belongs to the National Student Clearing House. Most verifications of enrollment are sent to the Clearing House.
Change of Name or Address
Students must notify the college promptly of any change in name or permanent or local address. Students wishing to change their name must submit a copy of one of the following documents: marriage certificate, divorce papers, legal separation papers or court order approving the name change. Students can verify their address(es) information in my.newpaltz.edu under My.Personal Records. A form is available on the same page, if a change is necessary.
Fieldwork and Independent Study
Fieldwork courses are approved experiences by individual academic departments to enable students to enrich their academic program with applied work in their field of study. Independent study requires a student to pursue in depth a particular area of interest not covered in the regular curriculum. Each college or school issues its own guidelines and the student should obtain guidelines from the appropriate dean's office.
Non-matriculated Graduate Students
Non-matriculated graduate students may take no more than 6-9 total graduate credits without matriculating in The Graduate School. If they wish to take more than 6-9 credits on a non-matriculated basis, they may do so only with the written permission of the department chair sponsoring the course and after consultation with Graduate School personnel. Students must also agree to sign a waiver acknowledging that if graduate courses are taken beyond the 6-9 credit limit, only 6-9 of these credits may be transferable to a graduate degree program at SUNY New Paltz. Call The Graduate School at (845) 257-3947 for more information.
Summer Semester Workload
A student's semester workload is the combined total of the academic credits and registration units for which he/she is registered.
There are no credit limits for graduate students. Undergraduate students are allowed to register for up to two courses per summer session Part of Term. Students may add a third course to their registration providing it is an on-line course. Students are limited to a maximum of three on-line courses during the summer. There is a 12 credit limit for the entire summer. Permission to exceed these limits is rarely granted and normally only in cases where a student has a 3.0 cumulative GPA or higher and is within a semester of graduation.
Transcript Requests
An official transcript is issued only after the student completes a transcript request form, available in the Records and Registration Office, HAB 19 or online. A check in the amount of $5 for each official transcript should be made payable to SUNY New Paltz.
Dropping, Adding or Withdrawing From Courses
Drop/Add (Course Change) - Students who wish to drop or add a course may do so according to the deadlines listed in the Academic Calendar . After students have dropped or added a course, the student should go to my.newpaltz.edu to be sure that the action has taken place.
Course Withdrawal - The fee for withdrawing from a course on or before the deadlines in the Academic Calendar is $15. Withdrawal forms are available at the Office of Records and Registration, HAB 19 or from your academic advisor. Please refer to the Academic Calendar for the tuition liability schedule.
Matriculated graduate and undergraduate students need their instructor's signature on the withdrawal form; non-matriculated students do not. The form must be stamped by the Student Accounts Office, showing payment of the $15 fee, and submitted to the Records and Registration Office no later than the close of business on the last day of the course withdrawal period of the session.
Undergraduate students wishing to withdraw from a course after the deadline must consult the dean under whose jurisdiction the course is offered .A grade of F will be recorded for any student who informally drops a course without following the procedures outlined above.
To withdraw from an online course, please contact Vicki Vincent at the Center for Continuing and Professional Education (C&PE), 845-257-2904, or Records and Registration, 845-257-3100, to obtain a course withdrawal form. A $15.00 fee is required. Please refer to the Academic Calendar for the tuition liability schedule.
Bring or mail the completed withdrawal form and a check for $15.00 made payable to SUNY New Paltz to: Center for Continuing and Professional Education,
Attention: Vicki Vincent
SUNY New Paltz
1 Hawk Drive.,
New Paltz, NY 12561-2443
In addition, the course instructor must send a request to Vicki Vincent, vincentv@newpaltz.edu, via e-mail including the following: Student name; student ID number; course name, number and semester; and the last date and time the student attended the class.
Refund for Withdrawal
To receive a refund, you must submit your completed withdrawal forms to the appropriate office according to the dates in the Academic Calendar.
Except as noted below, refunds are based on the dates in the Academic Calendar and must be requested in writing and sent to the attention of the Office of Student Accounts. The Course Withdrawal form is a two-part NCR form that must be obtained from the Records and Registration office, or from your academic advisor.
In all cases the College Fee is not refundable after the official first day of classes. All other fees follow the tuition liability/refund schedule. Insurance premiums are not refundable.
Room and Meal Plan refunds are at the discretion of the Residence Life and/or Food Service Offices and requests should be sent directly to the appropriate office. There are no partial week housing refunds.
