Students and University clients often need to contract entertainment (bands, lectures) services (staging, lights) with outside talent agencies for special program offerings. The Office of Student Activities and Union Services needs to approve any outside equipment rentals including sound, tables, chairs, staging and electrical equipment 21 to 30 days prior to an event. The Director of Health and Safety and the Director of Student Activities will notify the client of room occupancy requirements pending floor plan proposals which are due 21 days in advance of the event. In addition, student groups are to gather technical requirements of equipment and professionals from Facilities Management will assess building capabilities.

Equipment and delivery and pick-up arrangements should be made by the client and outside vendor during normal business hours. Storage space should be FUSED either the day before and/or after the event at the time of reservation.

For non-staging equipment (i.e. projection screens, audio and video), it is the responsibility of the client to find adequate secured storage space between delivery and pick-up when the activity is not in progress.

Any additional Student Activities Staff labor required for rented equipment set-up or breakdown will be assessed accordingly.

The Office of Student Activities and Union Services is more than happy to help answer any questions, please call us at 257-3025.