Offices of Public Affairs & Publications

Style Guide

Style Guide: Web Guidelines

Hosting Your Site on the SUNY New Paltz Web Server

OFFICIAL SITES will all be created in accordance with the guidelines set forth in this document.

DEPARTMENTS (UNIT PAGES) that want to create a Web site, or change who can have access to alter their current site, should contact the Director of Web Communication & Strategic Projects.

New site:

If department would like assistance:

  • Schedule a consultation with the Director.
  • Plan outline of architecture.
  • Department will provide all content electronically in a Microsoft Word compatible format.
  • Determine who will be responsible for maintaining the text on the site (content manager).
  • A member of the Web staff will work on design for site create Web space on appropriate Web server.
  • Proof site will be viewable for 10 days at a temporary location. Once site is approved by the department head (or his/her designee), the site will be launched.

If department creates own site according to the guidelines set forth in this document:

  • Schedule a consultation with the Director.
  • The Director will review site for duplication of material and compliance with state, federal and campus policies.
  • Teh Director will create Web space for them on the appropriate Web server, if applicable.
  • The Director will review the entire site at a temporary location and provide feedback within two weeks.

Existing site redesign/new features/changes:

  • Schedule a consultation with the Senior Web Producer.
  • Assess current site, and determine needs.
  • Determine who will be responsible for maintaining the text on the site (content manager).
  • Department will provide all content electronically in a Microsoft Word compatible word format.
  • Proof site will be viewable for 10 days at a temporary location. Once site is approved by the department head (or his/her designee), the site will be launched.
  • The Director will change access to their Web space if necessary.

The Web Office will review all departmental sites before making them available to the public and prior to linking it from any page(s) on the New Paltz Web site.

Content managers of sites that contain inaccurate or outdated information will be notified by the Web Office and assigned a due date for corrections. If not corrected by the assigned date, the Director will remove the page/site from the New Paltz Web server.

STUDENT & FACULTY/STAFF ORGANIZATIONS (AFFILIATED) that want to create a Web site should complete the Web Space Request Form on www.newpaltz.edu/weboffice/requestspace.html. The Director will then:

  • Provide guideline information.
  • Check if student organization is a recognized organization with the Student Association. A simple form, available in SUB 428, must be completed by the organization each semester in order to be recognized by that office and to have Web space available.
  • Check if faculty organization is officially recognized by the college administration
  • Create Web space and give ownership to the requested account.
  • Review site for compliance with the appropriate guidelines
  • Create links to site from appropriate locations including:

FACULTY/STAFF (AFFILIATED) who want to create a personal Web site need to request a shell account in my.newpaltz.edu. If assistance is needed with updating or posting pages, contact the instructional support coordinator in the Academic Computing department for assistance. Once the site is created, contact the Web Office to review it for compliance with the appropriate guidelines. Upon approval, the Web Office will add their name and link to the Faculty/Staff Web Page Directory.

STUDENTS (AFFILIATED) who want to create a personal Web site can request Web space (Shell Account) in my.newpaltz.edu under "My.Personal Records" > "NPCUID, E-mail & Web Space." More information can be found on the Academic Computing and Student Help Desk Web sites. If assistance is needed, please stop by the Student Help Desk in the Humanities Building, Room 103.