Proposal Development
- Define your project idea - see Basic Elements of Grant Writing.
- Meet with the Office of Sponsored Programs to discuss your idea
- Identify potential external sponsors using SPIN or other resource - see Funding Opportunities.
- Consult with sponsor program officer where appropriate to discuss your idea and its potential match with the funder's priorities.
- Discuss idea/project with Department chair and/or Dean
- Develop a timeline to meet sponsor deadline
- Discuss internal approval process with the Office of Sponsored Programs
- Institutional Approval Form (MS Excel)
- Cost-share & Institutional Commitments
- Human Subject Involvement
- Subcontracts
- Collaborations
- SUNY Disclosure
- Drug Free Workplace Certifications
- Develop a Line Item Budget - see Budget Development
- Develop the Proposal Narrative - Follow sponsor's guidelines
- Obtain Peer Review - Prepare the 1st draft and solicit peers to review the draft for clarity, appropriateness of methodology and data analysis and well as for quality of the writing.
Submitting a Proposal
All proposals to external sponsors must be submitted through the Office of Sponsored Programs on behalf of SUNY New Paltz. Services provided during proposal submission include:
- Budget Development
- Narrative Review (for completeness, accuracy and format)
- Negotiations and Consultations with External Program Officers
- Sponsor Guideline/Regulation Review and Interpretation
- Advice on Internal/External Policies and Procedures
- Obtaining Vice President and President Signatures on Proposals
- Copy, Packaging, Mailing (unless proof of postmark is required), and Tracking Proposals
Proposal Award/Denial
Upon determination of a proposal's outcome, the Office of Sponsored Programs provides the following assistance:
- Negotiation of award terms and conditions
- Assistance with adjustments to proposals that have been funded but at a lower or higher rate than requested
- Assistance with determining why a proposal was not funded via conversations with program officers and/or obtaining of reviewers comments
- Re-design and re-submission of denied proposals
- Funding searches for alternative sponsors
