Once a Club Charter Form is filed with the Student Association, student organizations are given the privilege of utilizing campus facilities. You must have your Recognition/Charter Form filed first. It must be typed. Hand written forms will not be accepted.
Reservation (FUSE) Forms are submitted to the Office of Student Activities and Union Services for approval at least twenty one (21) days prior to the date of the event. Once acknowledged, the organization may begin to finalize the event.
Space Availability On Campus For Weekly Meetings And Programming
- FUSE Forms for weekly meetings will be accepted on the first day of classes each semester at 9:00 AM.
- FUSE Forms for campus events may be turned in the prior semester (beginning April 1 for Fall events and November 1 for spring events)
- 100 North and The Multi-Purpose Room can not be booked for Weekly Meetings.
- The Student Union is the predominant building for student programming on campus.
- All meeting and event areas in the Student Union can be reserved at least twenty one (21) days in advance of an event, programs, and ten (10) days for a meeting.
- Academic space is designed primarily for classes, space is available for use by student groups when the Student Union is booked. Please turn in your FUSE form to Student Activities and Union Services to request othe academic space.
- Changes to weekly meetings will only be allowed after the 2nd full week of classes have completed.
- Tabling does not pertain to the above policy. Tabling can begin as of the first day of class. Sign-up with Keyboard Specialist in the Office of Student Activities and Union Services.
SUB Space Specifications
Multi-Purpose Room
- Banquets for up to 350 are contracted through Food Service
- In-house sound/video projection available. Theatre-style screen mounted from the ceiling above the alcove.
- All events must be registered and approved before scheduling
- Services can be contracted and space can be reserved by the Office of Student Activities and Union Services two weeks prior to the event
Student Union 62 and 63
- Two rooms - Can be reserved as one large meeting space. Both rooms have a capacity of 60 people set in a theater style. When room is combined, capacity increases to 120 in a theater style. For all other settings with these rooms, please contact The Office of Student Activities and Union Services at x3025
- In-House sound/video projection available (includes podium). Theatre-style retractable screens in each room
- All events must be registered and approved before scheduling
- Wireless Internet available with New Paltz Login
100 North (Multipurpose)
- Prior to scheduling, events must be registered and approved by the Office of Student Activities and Union Services
- Wireless Internet available with New Paltz Login
2nd Floor Conference Rooms
- 3 rooms - Capacity ranges from 8-10 people
- Space can be reserved through the Office of Student Activities and Union Services at least five days prior to use (For Meetings Only).
- All rooms have a standard set up.
- Wireless Internet available with New Paltz Login
4th Floor Conference Rooms
- 7-9 rooms - capacity ranges from 20-50 people
- Space can be reserved through the Office of Student Activities and Union Services at least five days prior to use for meeting use only
- All rooms must be set up to the specifications on the back of each door. Failure to do so will result in a 10.00 fee per room each time. This fee will be collected within 10 business days of assessment and checks need to be payable to Student Activities and Union Services.
- Wireless Access Point present Internet with New Paltz Login
