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Purchasing

Purchasing Guide

Schemes, Scams, and Unethical Practices

SUNY New Paltz departments are often targets of unscrupulous companies or individuals who canvass phone numbers and monitor companies' Internet buying practices. They hope to find victims who will unwittingly acknowledge their attempts to sell bogus, damaged, or discontinued products at exorbitant prices. The most common commodities are advertising, copier toner, printer cartridges, and chemicals (typically cleaning chemicals). We've titled these "supplier scams". Following are some guidelines to protect you from being scammed, ways to identify a scam, commonly used sales pitches and what to do if you suspect a scam.

Guidelines to protect you from being scammed:

Allow only designated department personnel to place orders.

Never give your purchasing card number over the phone or in email unless you initiate the call/email.

Don't give any information about your office equipment over the telephone or via e-mail to unfamiliar suppliers.

Don't respond to unsolicited phone calls or e-mails from suppliers you don't know. Refuse all items that you have not ordered. Do not authorize payment for transactions unless you are sure they are legitimate.

Ways to identify a scam:

If a telephone or e-mail solicitor contacts you offering a "special sale," it could be a supplier scam.

If an unknown solicitor calls to ask for your shipping address, it could be a supplier scam. If you receive goods that were not ordered, it could be a supplier scam.

If the price is too good to be true, it probably is. Suppliers involved in scams assume that you don't compare prices or check your invoices. In a recent incident, a scam supplier attempted to sell a department copier toner valued at $25 for over $600 with shipping and handling costs. Don't fall for unreasonable discounts, as there are usually hidden costs. Here are some typical techniques used in telephone scams:

Scammers typically speak very fast to catch you off guard. They often don't tell you that they are selling something, just that they are going to save you money. Scammers won't give their full names or provide telephone numbers. The company's name is similar to your normal supplier's name. They won't send you a quotation or anything in writing. Scammers ask for your Social Security number or credit card number so you can qualify, or to identify your purchase.

Commonly used sales pitches of scammers:

"We need your address so we can ship the items you ordered."

"We're raising prices and have several cartons at the old price."

"We're selling discontinued items at close-out prices."

"We have free items or gifts for ordering."

"You must order today to take advantage of the price."

"The University President referred me to you."

"The price increase has just been announced but if you order now, you can avoid it."

"Our company's anniversary gift to our customers is ready to ship to you. What is your
size, or what color do you want?"

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