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Purchasing

Purchasing Guide

How can I obtain goods and services?

It is possible for you to obtain nearly all goods and services in advance of your needs through several purchasing alternatives. These preclude any need for confirming orders and "after-the-fact" documentation and insure that you will not be held personally liable.

Following are typical timeframes for processing requisitions into purchase orders at varying dollar thresholds: noted in What are the limits of purchases?.

a) For purchase requisitions in categories a), b) and c), a purchase order will be issued to the supplier in 2 - 3 working days.

b) For purchase requisitions in category d), a purchase order will be issued to the supplier in 3 - 5 working days.

c) For purchase requisitions in category e), a purchase order will be issued to the supplier in approximately 5 - 30 days depending on the dollar amount of the requisition.

d) For purchase requisitions in category f), g) (but not exceeding $150,000), a purchase order will be issued to the supplier in approximately 30 - 45 days depending on the dollar amount of the requisition.

e) For purchase requisitions in excess of $150,000, a purchase order will be issued to the supplier in approximately 60 - 90 days. Approval by the NYS Attorney General (AG) and/or the Office of the State Comptroller (OSC) is required for purchases of this dollar amount.

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