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Office of Communication & Marketing - Media Relations, Web Management, Welcome Ceter

> Memo: Print and Mail Changes: July 1, 2009

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Tools for Communication

ALL work order forms and tools for communication are now located on my.newpaltz.edu

For all mail-related inquiries, please call (845) 257-3122

Office of Communication & Marketing

Phone: (845) 257-3245
Fax: (845) 257-3345
Haggerty Administration Building 411
1 Hawk Drive
New Paltz, NY 12561-2443

Staff Directory

(Marketing, Media Relations, Digital Media)

Design, Print & Mail Services

Haggerty, 511
(845) 257-3971
(845) 257–3997 Fax

Print and Mail Services

Haggerty, 8
(845) 257-2646
(845) 257–3997 Fax

 

Other Campus PR Contacts:

Brian Savard
Sports Information Director, Athletics
E-mail: savardb@newpaltz.edu
Phone: (845) 257-3927

Smulcheski, Fran
Art Services Assist
Office: CT118B
Phone: (845) 257-3858
E-mail: smulchef@newpaltz.edu

We manage:

To read our comprehensive guidelines, visit the New Paltz Style Guide.

All of us in Communication & Marketing look forward to working with you. Please feel free to stop by our office located in Haggerty Administration Building, Room 411 or call us at (845) 257-3245 if you have any questions.

Dear Colleagues,

In light of the current budget constraints, there are a number of adjustments Design & Printing Services will be making in the upcoming fiscal year. We’ll be doing our best to leverage technology to maximize opportunities for improved service while implementing cost-saving measures. It is our hope that there will be a minimum of inconvenience as we feel our way through changes.  Here are some of the things the new fiscal year will bring:

Print and Mail merge
To leverage resources, the campus is consolidating Printing Services and Mailing Services effective July 1, under the immediate supervision of the Printing Services Coordinator, Jim Lyons. Initially we’ll concentrate on learning the ins and outs of the mailing operation and Mailing Services personnel will also begin to learn how Printing Services works. As quickly as possible, we will try to develop mail preparation services, including expansion of variable data printing and addressing. We’re open to suggestions. Please let us know what services would be helpful to you. We’ll do what we can within current fiscal constraints. Contact Mary Kastner at kastnerm@newpalz.edu or x3241, or Jim Lyons at lyonsj@newpaltz.edu or x2646.

We can’t leave this topic without giving credit to Julie Majak, who has done a great job with Mail Services for many years. We’re most grateful to her for her invaluable and gracious assistance in this transition.

Recharge allocations for duplicating (printing)
The cost-savings survey conducted in February indicated that 16% of the projects done in a recent 12-month period could be transferred to electronic publication or eliminated. Those projects accounted for 27% of our budget (Design and Printing Services), which will be reduced accordingly in the next fiscal year.  Consequently, departmental allocations will be adjusted to reflect that change.

Please keep in mind that your electronic publications must still meet quality standards and campus guidelines. Together with the Web Management
Office we can help you find the most cost effective vehicle to meet your needs, and there is no charge for these services. Please contact Design Services at design@newpaltz.edu or x3971.

Printing Services
Because Printing Services will be losing one press operator position effective October 13, we anticipate having to alter our press production schedule. Offset printing will likely need to be scheduled for specific days of the week or month. This will directly impact letterhead, envelope, business card, two-color and long run job schedules. We’ll keep you posted.

Communication will be critical for us to get you what you need on time. Completed work request forms and planning ahead will help ensure your project moves through the shop without undue delay.

Digital StoreFront
This program, which allows anyone with the drive installed on their computer to send files directly to the Print Shop, is in need of an expensive upgrade. Considering the cost, the low number of departments that are able to make use of it, and the availability of other methods to get files to print that have no cost to the institution, we will discontinue this service.

Electronic files can still be sent as e-mail attachments, placed on the H Drive, or submitted on disk. Please don’t forget the work request forms that can be found on this page.  Call x2646 for assistance.

Phone Directory
Because directory information is readily available on the Web site and kept current monthly, we will no longer produce this publication. You can find searchable directory information through the People-Finder on the campus Web site.

Calendar
Because a comprehensive calendar is not available on the Web site, we will continue to provide the July –June planning calendar, but are no longer able to provide this publication gratis. It will be available as a pdf on our Web site, or you may order them from Printing Services. Please use a request form. (The recharge cost for the calendar changes each month as we drop out previous months and print only the pages for the remainder of the academic year.) Please keep in mind that our high speed duplicator is much more cost effective than your desktop printer, especially for multiple copies.

Please don’t hesitate to contact us with questions or suggestions.

Design, Print & Mail Services
x3971 Lorna Platt, Secretary
x3241 Mary Kastner, Director
design@newpaltz.edu

x2646 Jim Lyons, Print and Mail Services Coordinator
printshop@newpaltz.edu

www.newpaltz.edu/designservices
for fillable pdf work request forms and information