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Office of Communication & Marketing - Media Relations, Web Management, Welcome Ceter

> Death Notice Protocol

Note: Message sent to campus Aug. 25, 2015

Dear Colleagues,

As a member of the SUNY New Paltz community, you may be notified of a campus member’s death through an obituary, friend, colleague or student.  In an effort to provide a compassionate and coordinated response on behalf of the College, the Office of Communication & Marketing should be notified as soon as possible at: communication@newpaltz.eduor 845-257-3245.  As appropriate and as determined by the Office of the President, information about a death in our campus community will be provided to students, faculty and staff through an e-mail message or as part of the College’s weekly news digest.  The following general protocols will be followed:

  • The Office of the President notifies the campus community about current student or employee deaths (including Campus Auxiliary Services, Sodexo and Bookstore employees). The Office of the President may also notify the campus community about the deaths of current or past College Council members, Foundation Board directors or longtime friends of the College or it may be reported in the weekly news digest.

  • News of the death of an emeritus or former/retired faculty, staff and administrator is typically shared by a vice president, dean, director or direct supervisor of a particular department after consultation with the Office of the President and the Office of Communication & Marketing. In some instances, the Office of the President may determine that it is appropriate for the President to share this information with the campus community through an email or the campus weekly news digest.

  • Death notifications will not be shared before verification of death by a direct family member or funeral home, as well as confirmation by the Office of Human Resources of years of employment at the College.

  • Deaths of family members of current employees should be shared with the appropriate vice president, dean, director or direct supervisor who may then provide the employee with counseling resource information and will determine with the employee whether to share this news with colleagues.

This procedure will be posted on the Office of Communication and Marketing website as a reference for the campus community.

For procedures on how to report an emergency or death on campus to University Police, visit this site.

Sincerely,

The Office of Communication & Marketing