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Inventory at top of the list for Property Control

CJ Hartwell
C.J. Hartwell (Property Control) stands among the excess furniture and boxes available in a temporary surplus staging area inside the Old Main Building. The upcoming renovation project has Hartwell busy maintaining inventories of the physical space and college property before construction begins later this summer.

If an office no longer needs the five-drawer, yellow filing cabinet in the corner, they call Property Control. However, there is more to the role of Property Control than arranging for the move and relocation of surplus items.

Property control coordinator Christina (CJ) Hartwell is also responsible for keeping track of the college's assets and available physical space. She said she doesn't have a typical day.

"I could be picking up surplus computers one day, inventorying campus equipment another, measuring rooms and looking at architect plans for the Physical Space Inventory the next," said Hartwell, who is also a fulltime student in the Geology Department and will receive her bachelor's degree in 2009. Hartwell maintains inventory lists for the items owned by the college and Research Foundation with a value of more than $5,000. Property Control tracks items such as copiers, furniture, network servers, projectors and vehicles. Hartwell said items worth less than $5,000, such as computers and printers, are the responsibility of individual departments.

Hartwell is also responsible for the physical space inventory, which tracks what departments occupy offices and classrooms on campus.

Since Hartwell's lists are used by Records and Registration to schedule classes, buildings that are being closed for renovations, such as Old Main and the Jacobson Faculty Tower, need to have their off-line status reflected in the inventory. Property Control is part of the Administrative Services division, which under the direction of Julie Majak, also includes Central Stores, Mail Services, Parking, Receiving, as well as the post-award administration of Research Foundation grants.

The surplus process moved to the Web more than a year ago. Now, by visiting my.newpaltz.edu, campus employees can view available surplus items complete with photographs. Surplus items are divided into following categories: bookcases, chairs, computer equipment, couches, desks, file cabinets, miscellaneous office supplies, other, storage cabinets, tables and other.

For more information about Property Control, visit www.newpaltz.edu/ propertycontrol.