Department’s knowledge of numbers pays off
The Payroll Office has the tools that ensure that approximately 2,700 regular and student campus employees are paid for their hard work on time.
Martha Trainor (Payroll
Manager), Cheryl Berryann
The Payroll calendar is always two weeks ahead to meet state payroll deadlines. When an employee receives their paycheck, Payroll is already at work on the next pay period.
The office is responsible for processing five payrolls that include salaried and hourly paid employees, faculty and students, full- and part-time employees.
“If something goes wrong and we don’t go the extra mile to resolve it, then people don’t get their money,” said Trainor.
She said her staff is dedicated to making sure everyone on campus receives their paychecks on time and for the correct amount.
“And they do it with a smile,” she said.
Some of the paperwork involved in maintaining five payrolls includes time sheets, direct deposit forms and tax forms. Each employee bargaining unit has its own schedule and rules to follow.
Employees working for the
Civil Service Employees
Association (CSEA), the
Professionals (UUP), Public
Employees Federation (PEF),
Security Services (C82 and
New York State Correctional
Officer and Police Benevolent
Confidential (MC), the
Research Foundation, as well
as students working as graduate
Trainor says there are some misconceptions as to what services Payroll staff can offer college employees.
While the staff does process
tax forms, they cannot give
employees tax advice. She
says it is a conflict of interest
for employers to tell employees
what to do with their
taxes. Her response to this frequently
And, even though items like health insurance and retirement benefits appear on an employee’s paycheck, Payroll is not responsible for benefits. The office receives this information from the Human Resources Department.
The Payroll staff never sees an employee’s paycheck once the appropriate information has been submitted to SUNY Administration and the state comptroller’s office in Albany. Paychecks or direct deposit stubs are printed in Albany.
The paychecks and direct
deposit stubs arrive at the college’s
Accounting Office to be
sorted by department. Then
they are sent to Mail Services
or Telecommunications (for
student assistant and Work
Trainor encourages all employees to contact the office with questions regarding paychecks.
For more information, call x3415 or visit the Payroll Web site.
March 26 , 2007
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