ARTICLE I – NAME
The name of the organization shall be the Lifetime Learning Institute at SUNY New Paltz, and it shall be an affiliate of and maintain its principal offices at the State University of New York at New Paltz, New York.
ARTICLE II – PURPOSE
The purpose of the organization is to provide opportunities for members to share their love of learning and to exchange ideas and experiences through offering noncredit and noncompetitive courses under the sponsorship of SUNY at New Paltz.
ARTICLE III – MEMBERSHIP
Section 1 – Nature of Membership
Membership in the Lifetime Learning Institute at SUNY New Paltz should be open primarily to all adults aged 55 and over who have an interest in the aims, purposes and activities of the organization. Membership shall be renewable annually based upon payment of the annual dues.
Section 2 – Member’s Rights
Members shall have the right to vote at all general meetings, hold office, and participate in the activities of the organization.
Section 3 – Membership Year
The membership year shall be July 1 to June 30.
Section 4 – Annual Membership Meeting
The Annual Membership Meeting shall take place in the spring. The purpose of the Annual Membership Meeting shall be to discuss the operation of the organization, gather new ideas, receive the financial report, and elect the officers and members-at-large of the Council. Council members shall take office immediately upon election.
ARTICLE IV – GOVERNING BODY
Section 1 – Council Role
The affairs of the organization shall be governed by a Council.
Section 2 – Council Meetings
The Council shall meet a minimum of six times a year at times and places to be decided by the President.
Section 3 – Special Meetings
The President shall call special meetings as necessary or if requested by three council members. Notice of special meetings must be disseminated to Council members seven days before the meeting date. Special meetings can be held electronically as needed.
Section 4 – Quorum
A quorum of one more than half of the voting Council members shall be present to conduct business.
Section 5 – Conduct of Business
The Council shall conduct its business with a simple majority vote of those present and voting.
ARTICLE V – COUNCIL MEMBERSHIP
Section 1 – Council Membership
The Council shall consist of four officers (President, Vice President, Secretary, and Treasurer), the Immediate Past President, three members-at-large, the Chairs of the Standing Committees, and a representative of SUNY at New Paltz, ex officio, without vote.
Section 2 – Council Selection Process
The members-at-large and the officers shall be elected to the Council by the members at the Annual Membership Meeting. Standing Committee Chairs shall be appointed annually by the President with the approval of the Council. The representative of SUNY at New Paltz shall be appointed by SUNY at New Paltz.
Section 3 – Council Member Terms
The President, Vice President, Secretary, Treasurer, and Immediate Past President shall serve for one year terms. The Secretary and Treasurer shall be elected for one year terms and may be reelected for three more terms. Standing Committee Chairs shall be appointed for one year terms and may be appointed annually for three more terms. Members at Large shall be elected for one year terms and may be elected for a second consecutive term. After a year not on the Council, members can be reelected or reappointed to the Council. The representative of SUNY at New Paltz shall serve as appointed. All terms of elected officials commence at the annual meeting. All one year terms of appointed positions commence at the Council reorganization meeting which is held shortly after the annual meeting. Approval shall be by a majority of those eligible-to-vote members who are present. A quorum for the organization meeting shall be a majority of those eligible to vote. Committees with Co-Chairs will have a single vote at Council meetings for purposes of establishing a quorum and a majority.
Section 4 – Vacancies
Vacancies that occur among officers or members-at-large shall be filled by the Council from among the members of the organization. Vacancies that occur among Standing Committee Chairs shall be filled by the President with the approval of the Council for the remainder of the term.
Section 5 – Attendance at Meetings
Any Council member who has three unexcused absences from Council meetings within a membership year, shall be considered to have resigned.
ARTICLE VI – OFFICERS
Section 1 – President
The President shall supervise the affairs and activities of the organization, represent the organization to other organizations, preside at all Council meetings, appoint the Registrar and Chairs (or Co-chairs) of Standing Committees (with the approval of the Council), and appoint ad hoc committees and task forces as needed. The President shall present a report on the organization at the Annual Meeting.
Section 2 – Vice President
The Vice President shall serve as liaison to SUNY at New Paltz, perform the President’s duties in case of absence, and carry out other duties as delegated by the President. The Vice President shall automatically become President for the next year.
Section 3 – Treasurer
The Treasurer shall develop and present, for Council vote, the annual budget; monitor the budget; arrange for collection of all monies and payment of expenses; report on the financial standing of the organization at each Council meeting; and present a financial report at the Annual Membership Meeting.
Section 4 – Secretary
The Secretary shall maintain the official records of the organization, record and distribute the minutes of all Council meetings, and prepare written correspondence as requested by the President. The Secretary shall also notify the membership of the time, date, and agenda of the Annual Membership Meeting.
Section 5 – Immediate Past President
The Immediate Past President shall serve as an advisor to the President and Council.
Section 6 – Members-at-large
Members-at-large shall represent membership’s interests to the Council.
ARTICLE VII –STANDING COMMITTEES
Section 1 – Committee List
There shall be eight (8) standing committees as follows:
Curriculum Development Committee
Curriculum Catalog Committee
Curriculum Classroom Management Committee
Classroom Affairs Committee
Public Relations Committee
Section 2 – Curriculum Development Committee
The Curriculum Development Committee shall develop new courses and recruit faculty;
Section 3 – Curriculum Catalog Committee
The Curriculum Catalog Committee shall prepare course descriptions for the ad hoc catalog committee;
Section 4 – Curriculum Classroom Management Committee
The Curriculum Classroom Management Committee shall procure space, make classroom assignments and ensure availability of needed equipment.
Section 5 – Classroom Affairs Committee
The Classroom Affairs Committee shall provide assistance to faculty members, distribute information to participants in classes, and ensure that appropriate audiovisual and other materials are ready for classes.
Section 6 – Membership Committee
The Membership Committee shall recruit members, process membership applications, remind current members when their membership is lapsing, welcome new members to the organization, coordinate the registration process for courses, and manage membership services.
Section 7 – Public Relations Committee
The Public Relations Committee shall disseminate information about the organization to the community at large; assist in the recruitment of members; and develop and distribute the course bulletin, press releases and flyers.
Section 8 – Events Committee
The Events Committee shall plan, coordinate and arrange special events, promote the social interaction of members, and assist with food and beverages at events.
Section 9 – Volunteer Committee
The Volunteer Committee shall recruit and orient volunteers for all the activities needed by the organization.
ARTICLE VIII – AD HOC COMMITTEES
Section 1 – Committee Appointments
Ad Hoc Committees and their Chair (or Co-Chairs) shall be appointed by the President. Chairs of ad hoc committees shall not be voting members of the Council unless they already serve on the Council.
Section 2 – Nominating Committee
The President shall appoint a Nominating Committee of at least three members, one of whom shall be the Immediate Past President. The Nominating Committee shall select a slate of officers and members-at-large for election at the Annual Membership Meeting.
Section 3 – Bylaws Committee
The President shall appoint a Bylaws Committee at least once every three years to review current bylaws for the purpose of revising and updating them. The Bylaws Committee will present suggested changes to the Council for review and approval. The Council will present recommended changes to the membership for adoption at the next annual meeting.
ARTICLE IX – FISCAL YEAR
The fiscal year shall be June 1 through May 31.
ARTICLE X – PARLIAMENTARY AUTHORITY
Roberts Rules of Order Revised shall govern the organization in all cases to which they apply and are consistent with these bylaws.
ARTICLE XI – AMENDMENTS OF BYLAW
Section 1 – Adoption
These bylaws shall be deemed to be in effect upon their adoption by the membership or the Council by a two thirds vote of either group.
Section 2 – Suggestions for Amendments
Requests for bylaws changes may come from any member and shall be referred to the Bylaws Committee. If no Bylaws Committee is in effect, the President shall appoint one to consider suggestions made by members.
Section 3 – Amendments
These bylaws may be amended at an Annual Membership Meeting by a two-thirds vote of those present and eligible to vote. Written notice to the members of any proposed amendment(s) to the bylaws must be given at least thirty days prior to the Annual Membership Meeting.
Bylaws adopted by Council August 1, 2007
Amended by the membership March 2008, 2009, 2010 and 2012