TO: Faculty & Staff
FROM: Steven G. Poskanzer, President
DATE: July 18, 2003
All of us share a responsibility to make our working environment safe and effective. One important way we can help achieve this goal is to establish and then follow appropriate campus policies on internal control.
Internal controls are methods and measures adopted by the college to promote the thoughtful and efficient use of state resources. For example, internal controls help ensure that all funds and cash receipts are properly accounted for and promptly deposited in bank accounts. Internal controls provide that complete and accurate records are kept of transactions involving students, and that college equipment is properly cared for and used only for its intended purposes. In short, a well-designed system of internal controls safeguards college assets and ensures accuracy and reliability in the use of such assets and in the performance of our respective jobs. All of us, as New Paltz employees, are responsible for adhering to the institution's applicable internal controls.
In addition to the college's system of internal controls, the Governmental Accountability, Audit and Internal Control Act of 1987 formalizes New York State's commitment to efficient and effective business practices, quality services, and ethics in the operations of state government. As part of SUNY, New Paltz must also comply with the requirements of this legislation.
Understanding the need for and value of internal controls is a responsibility of all managers and employees. To this end, within the next few weeks we shall be including an internal controls program brochure with your paycheck. This brochure is meant to give you a better understanding of the specifics of this program and how it is designed to help the college achieve its mission.
If you have any questions concerning this memo, the brochure, or the internal controls program itself, please contact the Campus Internal Control Officer, Michele Halstead, at 257-3295.
With your support and diligence, New Paltz will continue to be a successful, well-run, and fulfilling community in which to work and grow professionally.
