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Internal Controls

About Internal Controls

Who's Responsible and For What?

Our competence and professional integrity are essential components of a sound internal control program. By knowing what our responsibilities are, we can help to provide reasonable assurance that our internal control systems are adequate and operating in an efficient manner. This section will identify the relationship between the theories and definitions presented thus far and your responsibilities as an employee.

Employee responsibilities:

  • Fulfilling the duties and responsibilities established in one's job description. Meeting applicable performance standards.
  • Attending education and training programs as appropriate to increase awareness and
    understanding.
  • Taking all reasonable steps to safeguard assets against waste, loss, unauthorized
    use and misappropriation.
  • Reporting breakdowns in internal control systems to your supervisor.
  • Refraining from the use of your official position to secure unwarranted privileges.

Managers have these additional responsibilities:

  • Maintaining an office environment that encourages the design of internal controls.
  • Documenting policies and procedures that are to be followed in performing office
    functions.
  • Identifying the control objectives for the functions and implementing cost effective
    controls designed to meet those objectives.
  • Regularly testing the controls to determine if they are performing as intended.

The Internal Control Officer spearheads the campus' Internal Control Program and
is responsible for the following:

  • Monitor and evaluate the organization's overall internal control system.
  • Coordinating the development and implementation of the campus' Internal Control
    Program.
  • Monitoring identified weaknesses and required corrective actions.
  • Ensuring that employees are informed of applicable policies and receive appropriate
    training in internal control.
  • Complete Central Administration required reporting requirements.

In addition, Internal Control Officers can supplement the internal control program by ensuring that:

  • The quality and accuracy of the work is up to standards.
  • Internal control systems are tested for their reliability.
  • Significant weaknesses in internal control systems are identified and
  • recommendations for corrective actions are made.


» Basic Definition
» Internal Control Program
» Internal Control Foundations
» Segmentation
» Risk Assessment
» Preventative and Detective Controls
» Internal Control Standards
» Who's Responsible and For What?
» Training
» Summary
» Related Informational References