Price List
- Personnel Charge for an IMS professional staff member - $30 per hour
Most charges are Per Use
Audio Equipment:
- 1 or 2 wired microphones - $30.00
- Sound system with wireless microphone - 40.00
- Large group (75+) sound system with multiple microphones - 60.00
- Portable sound system with wireless microphone - 50.00
Computer and Video Related Equipment:
- Data/video projector with computer in Smart Classroom -$100.00
- Data/video projector and computer on mobile cart - 80.00
- Data/video projector with DVD/VHS player - 100.00
- Document camera - 30.00
Miscellaneous Equipment:
- DVD/VHS player with Television on cart - $20
- Easel - 10.00
- Flipchart - 10.00
- Portable CD/cassette player
- Overhead transparency projector - 10.00
- Screen with tripod base - 10.00
- 35mm slide projector - 20.00
- Xenon 35mm slide projector for large venue - 50.00
- Rear projection screen 9’ x 12’ - 100.00
- Set-up/breakdown for 9’ x 12’ rear projection screen - 200.00
Video Recording:
- Videotaping service on digital videotape - charge is per hour - $75.00
- Digital Videotape - depending on length - each - 8.00 to 20.00
- Dub to DVD - first copy - 15.00
- - each additional copy - 2.00
Teleconference Service:
- Satellite downlink – charge is per hour - 100.00
- Videoconference service – charge is per hour - 100.00
- If we dial to site, telephone charge - 13 cents per line per minute
» Download Conference and Event Request Form with Price List *
Planning Guide
Please include IMS in the very early stages of your conference planning. IMS can help you choose spaces that meet your needs for AV Technology and capacity.
Types of Classrooms that are available:
Large Lecture Center Auditoriums (great for large audiences)
- Data/Video Projector with sound
- Desktop (PC) Computer
- Connected to the Academic Network
- Laptop connection
- Digital Document Camera
- DVD/VHS Player
- Microphone on the Podium
- Wireless, Aisle or Cabled Microphones (limited availability)
- Slide Projectors
- Electric Screen
- Tiered seating
Some rooms may contain additional equipment such as:
- CD/Cassette Player
- Audio CD Recorder
- Touch Panel Display
- Smart Board or Sympodium technology
“Smart” Classrooms
- Data/Video Projector with sound
- Desktop (PC) Computer
- Connected to the Academic Network
- Laptop connection
- Digital Document Camera
- Electric Screen
Some rooms may contain additional equipment such as:
- DVD/VHS player
- Microphone
- CD Player
- Audio CD Recorder
- Touch Panel Display
- Interactive Whiteboard
Traditional Classrooms
Where older AV is required:
- Traditional TV/DVD/VHS set-ups
- Overhead Transparency Projectors
- Screens
Video Conferencing and Satellite Downlink Services for:
- Videoconferencing
- Distance Learning Classes
- Webinars
IMS requires at least two weeks notice for conferences and special events. Please be aware that we have no staff regularly scheduled to work on weekends, so if you are requesting weekend services, please tell us as soon as possible so we can clear our calendars and make arrangements to be here.
Student events should be booked into the SUB, or Studley Theater.
Be sure to include IMS charges in your conference budget, as you do for food services, printing costs, etc. Remember, IMS needs a current copy of your most recent brochure or schedule to help us plan your support services accordingly.
When planning your technical support for your keynote and session speakers, IMS needs the following information:
- Date
- Time
- Name of speaker
- Room number
- What type of service is required
We can provide the following AV Services:
- Desktop Computer Projection
- Internet Access – Ask us about where wireless access is available
- Laptop Projection
- DVD and/or Video Projection
- Digital Document Camera Projection – from books, paper, transparencies or three-dimensional objects
- Sound systems (portable and fixed)
- Teleconference Facilities (Satellite)
- Distance Learning Facilities – “see you, see me” technology
- Creation of PowerPoint Title Slides
- Slide Projectors
- TV/DVD/VHS
- Overhead Transparency Projection
Please discuss with your presenters the (rare) possibility of equipment or software failure. Encourage them to bring their presentations on CD, USB drive (also called jump drive or thumb drive), or laptop. As an added precaution, have them send the presentation to you by e-mail.
What happens when the network goes down? IMS can get PowerPoint to run, but that is all. The computer software programs on the desktops are cloned (mirrored) images. The network has to be working in order to run other applications on the computers. Always have a backup plan in place.
For more information contact IMS @ (845) 257-3630 and schedule a consultation with the IMS Conference-Support Services Professionals.
Emily Trapp
Director, IMS
(845) 257-3634
-or-
Diane Strauss
Operations Manager, IMS
(845) 257-3633
