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Style Guide

Editorial Standards

Alphabetical Entries: S

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

saint Follow guidelines in the AP Stylebook's saint entry. Also see the city, town names entry in this style guide.

School of/College of Uppercase when part of a formal name, use ampersand (&): School of Business, School of Education, School of Fine & Performing Arts, School of Science & Engineering, College of Liberal Arts & Sciences.

seasons Always use lowercase, even when naming an issue of a publication: the fall 1994 issue of the Observer.

series Titles of literary and lecture series should be without quotation marks; titles of individual lectures that are part of a literary series should be set in roman type within quotation marks: Sydney Schanberg will give a lecture on "The Importance of Being a Witness" at this year's Louis and Mildred Resnick Holocaust Memorial.

service marks See the trademarks entry.

sic A complete word that means "intentionally so written." In periodicals, use it within brackets, in italics, after a printed word or passage to indicate that it is intended exactly as printed, or to indicate that it exactly reproduces an original: He said, "I seen [sic] it all." Associated Press discourages the use of sic in news releases.

signs and notices Specific wording of signs, notices, mottoes or inscriptions within text should be capitalized but neither italicized nor quoted: She has a No Smoking sign in her office, The door was marked Authorized Personnel Only. See Chicago 7.155-156.

Southern See the AP Stylebook's directions and regions entry.

split infinitives It is not a true error, although it was formerly regarded as one and is still offensive to some. Other style guides generally advise not to split an infinitive by more than one word. See AP Stylebook's verbs entry. state Lowercase in all "state of" constructions, and when used as an adjective to indicate jurisdiction: state Sen. John Doolittle, the state Department of Transportation, state funds. Use in lowercase when distinguishing between New York state and New York City. Capitalize when part of a formal name: State Farm Insurance, the State Lands Commission, the State and Consumer Services Agency. See the AP Stylebook's federal, government, governmental bodies and state entries.

state names Follow AP guidelines. In textual material, always spell out state names when they stand alone. When used in conjunction with the name of a city or town, however, abbreviate states per AP. Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah are never abbreviated.

State University of New York In news releases or publications sent to off-campus audiences, spell out on first reference. Use SUNY in second and subsequent references. When referring to our local campus, spell out "State University of New York at New Paltz" on first reference, and use "New Paltz" in subsequent references. When the town or village of New Paltz is referred to in the same document, use "SUNY New Paltz" on second reference. If the College's logo appears above the copy in a document, SUNY New Paltz is acceptable on first reference.

  • When referring to the entire State University of New York, the term systemwide may be used: Systemwide, library holdings total nearly 23 million volumes.
  • In referring to the central administration of the State University of New York, however, use the term system administration not systemwide administration.
  • When used alone, always lowercase "university," even when referring to the State University of New York or one of its campuses. Lowercase the word "campus" in all instances: the New Paltz campus. See university entry.

State University of New York at New Paltz New Paltz is used in second and subsequent references in news releases and in publications. Use an s in possessive structures: New Paltz's popularity continues to surge.

  • ACADEMIC COLLEGES AND SCHOOLS AT NEW PALTZ. College of Liberal Arts and Sciences, School of Business, School of Education, School of Fine and Performing Arts, School of Science and Engineering, The Graduate School.

stereotypes In general, avoid racial and sexual references or mention of debilitating physical conditions if they are not germane to the story.

  • DISABILITIES. See the disabled, handicapped, impaired entry in the AP Stylebook.
  • DISEASES. Don't use a disease as a descriptive adjective in connection with an individual &emdash; e. g., don't say: He is a diabetic, but rather, He has diabetes. One acceptable variation is "survivor of," as in She is a survivor of cancer; it should be applied only to individuals who are overcoming severely debilitating or life-threatening diseases.

street names Use the abbreviation "Ave.," "Blvd." and "St." only with a numbered address: 1600 Pennsylvania Ave. Spell them out and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues.

Mohonk Avenue East
Huguenot Court
Mohonk Avenue
Pond Road
Southside Loop
Tricor Avenue
Sojourner Way
South Road

Administrative Parking
Bouton Hall Parking
Campbell Field Parking
Children's Center Parking
College Hall Parking
Coykendall Parking
Crispell Parking
Elting Lower Parking
Elting Main Parking
Elting Middle Parking
Elting Staff Parking
Elting Visitor Parking
Esopus Hall Parking
Grimm House Parking
Haggerty Circle
Hanmer Parking
Hasbrouck Parking
Health Center Staff Parking
Health Center Visitor Parking
Health and Counseling Staff Parking
Health and Counseling Visitor Parking
Hopfer Annex Parking
Hopfer Center Parking
Lecture Center Parking
Library Parking
Mohonk Parking
Old Main Circle
Old Main Parking
Parker Theatre Parking
Plattekill Parking
Pond Road Parking
Resnick Parking
Route 32 Parking
School of Business Parking
Service Building Parking
Shango Parking
South Parking
Tricor Parking
University Police Parking
Wooster Parking

symposia See the conference titles entry.

systemwide See the State University of New York entry.