Tuition Support for Professional Development
SUNY and Research Foundation employees at SUNY New Paltz are encouraged to take advantage of the many opportunities available for professional development. Various programs are outlined below, as well as supervisory considerations for related time and attendance issues. For further information or guidance, please contact the Benefits Office in Human Resources, HAB 203, or at extension 3954.
I. CLASSES TAKEN FOR CREDIT
Tuition assistance programs are available for employees based on the employee's negotiating unit and through the SUNY tuition waiver program, as follows:
A. UNCLASSIFIED EMPLOYEES:
- UUP Space Available Program (under Article 49 of the 7/2/11-7/1/16 Agreement) allows employees in the UUP bargaining unit to take one course per semester provided there is space available in the desired course. Employees interested in taking a course at New Paltz under this program should obtain a UUP Tuition Assistance/Space Available Request from the Office of Records and Registration (HAB 19) employees must register no earlier than one week prior to the first day of classes. UUP employees interested in taking a course under this program at another SUNY institution should contact the instructing campus' Registration Office for their requirements. Human Resources personnel at the employing campus will submit verification of the employee's current employment and eligibility to the instructing campus.
- Management/Confidential employees may apply for assistance through the M/C Tuition Reimbursement Program. Under this program, educational activities are eligible for reimbursement if they are job or career related. Reimbursement is based on satisfactory completion of coursework. Once registered for course work, the employee must complete a separate Part 1 - Application Form (M/C 009) for each course for which reimbursement is requested. Form M/C 009 is to be submitted to the Benefits Office of Human Resources for review and approval no later than ten (10) working days after the course begins. Form M/C 009 is available on the GOER web site.
- Research Foundation employees are eligible for the SUNY tuition waiver program outlined below.
- GSEU employees should contact the Dean of the Graduate School if they have any questions regarding course enrollment and tuition support.
B. CLASSIFIED SERVICE employees represented by CSEA and PEF:
- CSEA employees can apply for courses through the NYS & CSEA Partnership for Education and Training Program (formerly CSEA/LEAP). Under this program employees can apply for tuition vouchers/ reimbursement for the program year (April 1 through March 31) at a participating educational institution. In addition, interested employees can receive reimbursement for CLEP, DANTES, TECEP and Excelsior College exams in addition to your other tuition benefits under this program.
- PEF employees may apply for courses through the Public Service Training Program that provides vouchers for use at participating colleges. In addition, PEF employees may take workshops at various locations throughout the state through the Public Service Workshops Program. These courses are designed to increase the professional competency of PEF employees and enhance their preparation for promotional opportunities. The two types of tuition assistance programs are the Voucher Program and the VALT Program. If you have questions you may call the PSTP Hotline at (518) 474-6612.
Guidelines, eligibility information, and application forms for the bargaining unit Tuition Reimbursement Programs are posted on the GOER Web site. Tuition Assistance programs affiliated with bargaining unit representation may be subject to the availability of funding and/or the Agreements between NYS and the bargaining unit. Please refer to your bargaining unit Agreement, taking note of its time frame.
C. SUNY TUITION WAIVER PROGRAM
In addition to the programs above, all SUNY and Research Foundation employees (who work at least half-time) are eligible to apply for reimbursement through the SUNY Employee Tuition Waiver Program. Through this program, employees can receive reimbursement of $150.00 per credit for a maximum of six credits per semester for courses taken at any four-year SUNY institution. Employees interested in this option should complete a Request for Tuition Assistance and a B-140W Application for Tuition and Fee Assistance form. In addition, employees taking classes at New Paltz may complete a Student Waiver Request to waive the Student Health Fee and/or the Athletic Fee. These forms are available in Human Resources (HAB 203). The deadline for submission of applications is approximately one month prior to the start of classes.
II. AUDITING A CLASS
SUNY and Research Foundation employees who would like to audit a course must obtain an Audit Form from the Office of Records and Registration. The completed form must have the approval and signatures of (a) the chair of the department offering the course and (b) the instructor of the course. The Audit Form must be returned to the department offering the course by the end of the "course add period." The audit privilege permits the auditor to attend a course, providing there is room in the course and the necessary approvals have been granted, and to do assignments, but it does not permit the auditor to take examinations in the course or to have his/her work evaluated in any other way. The auditor receives no grade for the course, nor is any record of course attendance kept in the Office of Records and Registration. Students may not change their enrollment status from audit to credit, or from credit to audit.
III. TIME AND ATTENDANCE ISSUES
While employees are not granted “free” time to attend classes, if class hours overlap the employee's regular work schedule, supervisors may approve a flexible workday start, end or meal period to allow an employee to attend a class, providing the employee works the total requisite hours or fulfills the work obligation. Employees with sufficient accruals may also, with their supervisor's approval, charge annual, personal or compensatory time (but not sick leave) to cover periods of time in class. Supervisors are encouraged to use flexibility when possible in encouraging the professional development and career enhancement of staff, consistent with attendance rules and regulations and operational needs.