The departmental coordinator is not necessarily the chair or director, but someone with the authority and willingness to elicit departmental cooperation and to coordinate information and emergency plans.
The departmental emergency response coordinator agrees to ensure that the entire department reviews the Emergency Response Plan at least once per year and to keep informed on basic emergency response plans and guidelines.
The departmental coordinator will sign up for NP Alert and agrees to be on special distribution lists to receive updates in case of an emergency.
As is the case with campuses across the country, SUNY New Paltz is still working to develop a comprehensive emergency response plan. Much work has been done and a good first version of the plan will be distributed shortly. However, the evolving nature of the plan means that some requirements for departmental emergency response plans, and the coordinator responsibilities, are still evolving.
It is clear already that the first requirement will be to develop an effective emergency communication plan for the department. Each department needs to maintain up to date phone and email contact information for all employees and have a communication chain plan.
Emergency contact/notification information will also be needed. We know that Human Resources collected this from all employees, but it would also be helpful to have it available in the department. Of course, privacy issue should be respected.
Contact information should include adjunct instructors and part-time employees. This type of information is helpful not only in a crisis but when problems with buildings (power outages, etc) occur.
Please have your department name a Departmental Emergency Response Coordinator by May 1, 2008.