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Personnel Action Timelines

The University has developed normal "timelines" for a variety of personnel actions. The most important dates for each personnel action are listed below. Since it is not always possible to adhere strictly to these timelines, the guidelines issued annually should be consulted.

  • Faculty (Full and Part-Time) Discretionary Salary Increases:
    • November: Guidelines for applying for faculty discretionary increases are announced. Period covered is January - December of the current calendar year.
    • February: Deadline for recommendations from department sub-committee to department Chair.
    • October: Decisions on faculty discretionary salary increases for the activities of the previous calendar year are communicated.
  • Faculty Promotion:
    • October: Guidelines for promotion procedures are announced.
    • February: Deadline for recommendations from department sub-committee to department Chair.
    • May: Promotion candidate reviews his/her file.
    • June 15: Decisions on faculty promotions are communicated.
  • Tenure and Reappointment
    Faculty may be scheduled for notification of the result of a review for tenure or reappointment in December, March or in June depending upon their years of uninterrupted service or end date of their term of appointment. (The Policies of the Board of Trustees, Article XI, Title D, 5 details this schedule.)

For faculty on the December list (Faculty in the second year of an initial two-year term appointment or faculty initially appointed at mid-year.)

  • May: Guidelines for reappointment procedures are announced.
  • October: Candidates submit dossiers to department Chair.
  • November: Reappointment candidate reviews his/her file.
  • December 15: Decisions on reappointments are communicated.

For faculty on the March list (Faculty in the first year of an initial one-year term appointment.)

  • September: Guidelines for reappointment procedures are announced.
  • November: Candidates submit dossiers to department Chair.
  • February: Reappointment candidate reviews his/her file.
  • March 31: Decisions on reappointments are communicated.

For faculty on the June list (Faculty in the second year of an initial three-year appointment and most faculty with term appointments subsequent to their first.)

  • August: Guidelines for reappointment procedures are announced.
  • February: Candidates submit dossiers to department Chair.
  • May: Reappointment candidate reviews his/her file.
  • June 15: Decisions on reappointments are communicated.

The provisions governing the evaluation and promotion of academic and professional employees are contained in Article XII of the Policies of the Board of Trustees. Criteria may include, but are not limited to, mastery of subject matter; effectiveness in teaching; scholarly ability; effectiveness of University service; and continuing growth.

Access to Faculty Personnel Files

The regulations governing the official personnel files of faculty members are contained in Article 31 of the NYS/UUP Agreement. Within the limits of, and following the procedures outlined in the article, faculty members may make an appointment in Human Resources to review and respond to items contained in their official personnel files. Unless prohibited by law, an employee shall be notified of any other request for access to his/her official file for reasons other than those related to official university purposes. Procedures on reviewing files are also available in the Human Resources and Affirmative Action Office.